Employee Experience Coordinator

Reporting to the Director, Employee Experience, the Employee Experience Coordinator will support various programmatic and administrative functions within the Employee Experience Department of the Organizational Culture Division. This position supports the holistic experience of staff through programming, learning and development, organizational wellness, and employee connectedness. This position will collaborate with Foundation and University partners to ensure employee engagement, effectiveness, and satisfaction. The Employee Experience Coordinator will support the integration of new hires, coordinate programs, and facilitate learning opportunities.  

Essential Functions  

• Coordinate and provide logistical support for employee programs, events, and workshops that promote learning, connection, and well-being.   

• Assist with training initiatives, including scheduling sessions, gathering feedback, and tracking attendance through the Foundation learning management system.  

• Assist with coordinating programs, activities, and resources that promote employee engagement, wellness, and a positive work environment. 

• Support the execution of the RPAL staff mentorship program to foster professional growth, connection, and integration for new employees. 

• Conduct program evaluations that track participation, feedback, and metrics to identify opportunities for continuous improvement and improved employee engagement.   

• Prepare reports and presentations that translate raw data into stories. 

• Coordinate with various departments to ensure efficient communication and collaboration. 

• Other duties as assigned. 

Competency Aptitudes 

Leadership 

• Work on straightforward projects which have a distinct beginning and end date 

• Complete tasks assigned by lead and/or manager 

• Shift to owning components of projects and programs 

• Ability to positively influence/advance ideas across levels/departments 

• Provide positive customer service with a solution-oriented mindset 

Autonomy 

• Create guidelines/timeline for the department/project, which is provided by team lead and/or manager 

• Suggest process improvements to optimize outcomes 

• Communicate actively with all partners and colleagues to accomplish the goals of the project 

Complexity 

• Balance multiple responsibilities, which might be predominantly administrative at the onset 

• Follow set guidelines for projects/initiatives and begin to shift to more complex projects by owning components 

• Begin to assume operational tasks across the department 

Strategy 

• Execute strategy and move in the direction of planning/ownership of project/program elements 

• Contribute to complex projects/programs as part of an overall strategy 

• Align to the strategy in service of internal and external partners 

• Develop and submit budgets and other collateral materials as needed to support the project 

Education and/or Experience 

• Bachelor's degree and/or 1 years of professional experience in human resources, teaching, non-profit organizations, event planning, higher education, or related fields. 

• Excellent interpersonal and communication skills, with the ability to build relationships across all levels of the Foundation. 

• Strong organizational skills and attention to detail, ensuring accuracy and efficiency in administrative tasks. 

• Ability to prioritize tasks and manage time effectively in a dynamic environment. 

• Knowledge of Learning Management Systems (LMS) and employment training tools preferred. 

• A proactive and solutions-oriented approach to problem-solving. 
• Commitment to maintaining confidentiality and handling sensitive information with discretion. 

Working Conditions 

This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. This position may occasionally require some early mornings and late evenings to accommodate meetings, events, and external constituents’ schedules. 

Workplace Arrangements 

This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function, and the interdependency of other functions.  

Compensation and Benefits
The position is budgeted at a starting salary of $55,000/year. Final offers are based on various factors such as the candidate’s qualifications, skills, competencies, and other job-related reasons for the role. In addition to salary, Rutgers University Foundation offers: 

• Office-centric hybrid work schedule
• Comprehensive medical
• Comprehensive no cost dental, and no cost vision insurance for employee and dependents
• 403(b) plan with matching employer contribution
• Accrual of three weeks of annual vacation time, in addition to five wellness days and fifteen sick days per year
• Nine holidays, as well as four floating holidays
• Significant tuition reductions
• Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression.
• $40 monthly cell phone reimbursement

Equal Employment Opportunity 

It is Foundation policy to provide equal employment opportunity to all its employees and applicants. The Foundation prohibits discrimination against any employee or applicant for employment because of race, color, religion, creed, age, sex, national origin, ancestry, marital status, familial status, disability, sexual orientation, gender identity, gender expression, veteran status, genetic information, and any other characteristics protected by applicable state, federal and/or local laws. Equal employment opportunity applies to hiring, placement, transfer, promotion, demotion, recruitment, advertising or solicitation for employment, treatment during employment, rates of pay or other forms of compensation, selection for training, layoff, or termination. 

Salary : $55,000