Administrative Coordinator

We are looking for a detail-driven and organized Administrative Coordinator to join our team in Grand Haven, Michigan. This Contract-to-permanent role offers the opportunity to contribute to critical administrative functions while supporting a collaborative and dynamic environment. Initially permanent for training purposes, the position transitions to part-time following a maternity leave period, providing flexibility and room for growth.

Responsibilities:
• Process and manage transportation and right-of-way permits, ensuring accurate fee collection and financial record submission.
• Maintain organized filing systems, spreadsheets, and project documentation while assisting with invoicing and year-end reporting.
• Provide receptionist support by handling incoming calls and walk-in inquiries during busy periods or holidays.
• Collaborate with various departments, including finance and HR, to maintain smooth operational workflows and support team needs.
• Utilize software applications such as Precision, OxCart, and Microsoft Office Suite for permitting, financial tracking, and administrative tasks.
• Foster positive interactions with contractors, vendors, and the public, addressing inquiries and complaints with professionalism.
• Ensure timely completion of invoices, timecards, and department deadlines to meet organizational requirements.
• Adapt to proprietary systems and tools while maintaining proficiency in standard office software.
• Assist in building a supportive and efficient team dynamic through effective communication and coordination.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office programs, particularly Excel and Word.
• Confidence in learning and adapting to proprietary software systems such as OxCart and Precision.
• Excellent interpersonal skills to interact with team members, contractors, vendors, and the public professionally.
• Prior experience in accounts receivable or general financial/accounting is advantageous but not mandatory.
• Detail-oriented mindset with a focus on accurate record-keeping and data management.
• Reliable and dependable work ethic, thriving in a collaborative environment.
• Ability to handle customer service interactions with tact and professionalism.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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