Legal Assistant

Job Title: Legal Administrative/Executive Assistant – Private Client (Trusts & Estates)

Location: [Boston, Massachusetts) - Hybrid (1–2 days remote per week)

Employment Type: Full-Time, Non-Exempt

Overview:

Our client, a prestigious law firm with offices in Boston, NYC and San Francisco, is seeking a highly skilled Legal Administrative/Executive Assistant to provide comprehensive support to several attorneys in the Private Client Department (Trusts & Estates). This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment, maintains strict confidentiality, and enjoys collaborating with a dynamic legal team.

Key Responsibilities:

• Serve as the right-hand to attorneys, managing their Private Client practices and client service.
• Organize, prioritize, and manage the flow of information and requests from internal and external clients.
• Assist attorneys with administrative tasks, including calendaring, conflict checks, and client communications.
• Monitor and manage attorneys’ calendars and diaries for timekeeping purposes.
• Draft, format, proofread, and edit legal documents, presentations, and spreadsheets with precision.
• Assist with time entry and preparation of client bills to ensure timely submission.
• Arrange and coordinate meetings, events, signings, and travel logistics for attorneys and clients.
• Coordinate reimbursements, reconcile expenses, and process invoices efficiently.
• Track business development activities and follow-up actions.
• Build and maintain productive relationships with internal teams and external vendors to ensure smooth workflow.
• Manage transmission and organization of legal correspondence and documentation.
• Arrange service of process, hand-deliveries, and conference calls as needed.
• Relay and interpret communications between attorneys, paralegals, and other staff.

Qualifications:

• 8–10 years of administrative, legal, or executive assistant experience required; Private Client or Trusts & Estates experience preferred.
• BA/BS degree preferred, but not required.
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and PDF tools (Adobe/Kofax).
• Excellent organizational, communication, and client service skills.
• Ability to maintain strict confidentiality and exercise discretion.
• Strong attention to detail and ability to manage multiple responsibilities efficiently.
• Professional, flexible, proactive, and able to work independently or collaboratively.
• Willingness to adjust schedule for occasional overtime as required.

Essential Skills:

• High level of professionalism, initiative, and reliability.
• Creative problem-solving and ability to anticipate needs.
• Exceptional written and verbal communication skills.
• Calm and professional under pressure with a “can-do” attitude.