Office Administrator

About Us

Reimer Home Services has been a trusted provider of HVAC, plumbing, and electrical services across Buffalo and Western New York for over 100 years. Our long-standing commitment to quality, integrity, and community has made us an industry leader. We foster a positive, team‑oriented workplace where employees are supported, valued, and encouraged to grow.

Position Summary

We are looking for a motivated, fast‑learning Office Administrator to support our Director of Administration and help keep daily operations running smoothly. This role is essential to maintaining accurate records, supporting internal teams, and ensuring exceptional service for our customers. The ideal candidate is organized, proactive, and comfortable working in a fast‑paced environment.

Key Responsibilities

• Data Entry Maintain accurate and up‑to‑date records across multiple platforms.
• Accounts Receivable Track payments, reconcile accounts, and follow up on outstanding invoices.
• Invoicing Prepare and send customer invoices accurately and on time.
• Administrative Support Assist with daily tasks, correspondence, scheduling, and report preparation.
• Customer Interaction Communicate professionally with customers, answer inquiries, and provide information as needed.
  
  
  

Qualifications

• Education High school diploma or equivalent required.
• Experience Minimum of 2 years in an office or administrative role.
• Strong organizational, communication, and problem‑solving skills.
• Ability to multitask and adapt quickly in a dynamic environment.
  
  
  

Schedule

Monday-Friday

Compensation

$22-$24 per hour

Reimer Home Services may conduct a pre-employment background check and drug test, subject to applicable law.