Office Administrator

Position: Office Administrator

Location: Tonawanda, NY

Schedule: M-F, Days

Compensation: $21.00-$24.00 hourly

Are you the kind of person who keeps everything running smoothly and always greets people with a smile? Join our team as Office Administrator, where your organization, energy, and attention to detail will make a daily impact on our employees, visitors, and overall office experience.

What We Are Looking For

The primary function of the Building Administrator & Receptionist is to be the first point of contact for visitors and callers while performing a variety of clerical duties in order to assist in the general operation of the corporate office, providing excellent customer service to both internal and external customers.

We are searching for a personable, energetic, diligent, organized, self-starter to join our team. This position will complete a variety of billing, administrative, and office support responsibilities in a fast-paced environment.

What You Will Do

• Greet and welcome visitors with a positive attitude
• Correspond with employees to inform them regarding visitor arrival, package delivery, etc.
• Manage the reception area, ensuring it is tidy and presentable.
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety procedures and manage temporary badge distribution.
• Act as main contact for delivery services; receiving, sorting and distributing deliveries.
• Mange the training room, ensuring it is tidy and presentable and assisting with meeting set up and clean up.
• Schedule meetings/training sessions/special events and maintain conference room.
• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Sort incoming mail and deliver to appropriate department mailbox, process outgoing mail.
• Coordinate vendors for facility maintenance.
• Create purchase orders for different business lines or departments, as needed.
• Set up new vendors as needed with Corporate Purchasing
• Maintains office supplies orders, and coffee supplies, etc. for main office, maintaining budget allocations
• Replenish office supplies in main location and coffee supplies on all floors
• Order lunch and setup lunch for meetings, as needed
• Organize uniforms, place orders once approved, and fulfill orders for onboarding
  
  
  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements herein are intended to describe the general nature and level of work performed by employees. They are not to be construed as an exhaustive list of responsibilities, duties, and skills required by personnel so classified. Furthermore, they do not establish an employment contract and are subject to change at the discretion of the Company.

What You Will Need

• High school diploma or equivalent
• Minimum 1 year office experience
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software
• Basic understanding of how to operate standard business equipment.
• Able to sit for prolonged periods at a desk and work on a computer
• Able to lift up to 10 pounds at times
  
  
  

What We Offer

• Generous medical insurance offerings
• Dental and vision plans
• Company-paid life insurance
• Company-paid short-term disability
• 401(k) with company match
• Health savings accounts
• Vacation and NOCO Time
• Employee and family assistance program
• Company-paid training
• Safety incentives
• Years of service incentives