Office Administrator

Position Type: Part-Time or Full-Time; depending on skill-set and qualifications
Location: West Seneca, New York

The Church Administrative Assistant at Fellowship Wesleyan Church is responsible for supporting the daily operations of the church office and assisting with various administrative tasks that ensure effective functioning of church activities. The role is responsible for providing support to the church leadership, Pre-school, and congregation by assisting with communication, organization, and general office duties. This role ensures the smooth operation of church ministries and fosters a welcoming environment for all visitors, members, and staff. There is an expectation to execute all aspects of noted responsibilities in alignment with the mission, vision, and theology of the Wesleyan Church Discipline (https://www.wesleyan.org/about/our-beliefs).

Key Responsibilities:

Office Management & General Office Tasks

• Answer phone calls, respond to emails, and direct inquiries to appropriate staff or ministry leaders.
• Greet and direct church members, visitors, vendors, parents, and guests who come to the church office.
• Maintain and organize church records (documents, licenses, insurance policies, etc.).
• Manage inventory for office and associated ministries.
• Prepare and manage office correspondence and other clerical duties as needed

Communication

• Prepare and distribute weekly church bulletins, newsletters, and announcements.
• It is the responsibility of the ministry leaders and staff to prepare documentation for their events for inclusion in church bulletins, newsletters, and announcements.
• Coordinate and assist with the development of overall church communications as required.

Event Coordination

• Manage church calendar, ensuring that meetings, events, and services are scheduled efficiently and without conflict.
• It is the responsibility of each ministry leader and staff person to schedule and
• coordinate their individual events.
• Assist in planning and organizing church events such as conferences, weddings, and funerals, etc. (For outside events (funerals and weddings), the booking parties will be responsible for paying for Administration fees along with AV, music (if requested), and streaming fees.)

Records and Database Management

• Working with the LBA Secretary, maintain church databases, including member and regular attendee contact information.
• Manage, maintain and distribute prayer requests as received (Basecamp, Word, Publisher)
• Maintain database records for tracking church information (weekly church attendance, weekly small group attendance, membership documentation, etc.).

Administrative

• Develop annual personal goals to improve church operations and within employed role
• Attend and participate in bi-monthly staff meetings.
• Be fully engaged into the mission, vision, and covenant at Fellowship Wesleyan Church.
• Maintain current documentation for processes and procedures. Modify where necessary.
• Ongoing review of current processes and streamline where necessary, either manually or recommending new technologies to make processes more efficient.
• Participate in the annual budget process as needed

Care & Counsel

• Willingness to pray for those in need over the phone or in person when appropriate

With proven mastery of the above, responsibilities may be expanded to include:

Financial Support

• Handle expense reporting, invoicing, and basic accounting tasks.
• Manage payroll, payroll records, tax filings and other human resource records.
• Working with the Church Treasurer and Finance Committee, assist with basic financial tasks, such as processing contributions, preparing donation reports, and managing petty cash.
• Note that volunteer tellers are the primary team who are responsible for these weekly tasks.

Job Types: Full-time, Part-time

Pay: $16.00 - $19.50 per hour

Benefits:

• Paid time off
• Parental leave

Shift availability:

• Day Shift (Preferred)

Ability to Commute:

• Buffalo, NY 14224 (Required)

Work Location: In person

Salary : $16 - $20