Transactional Senior Practice Assistant

Transactional Senior Practice Assistant - (Full time)
Location:Lakewood, CO

Position Overview

We are seeking an experienced and highly organized Transactional Senior Practice Assistant to provide advanced administrative and legal support to multiple attorneys within a transactional legal practice. This role serves as a key resource for the legal team, supporting day-to-day operations, coordinating department processes, and ensuring the timely completion of legal and administrative tasks.

The ideal candidate will have extensive experience in a law firm environment, exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced setting.

Key Responsibilities

Legal and Administrative Support

• Provide comprehensive administrative and secretarial support to two or more attorneys.
• Draft, format, edit, and proofread legal correspondence, memoranda, contracts, and other legal documents.
• Prepare documents from attorney notes, drafts, and verbal instructions.
• Conduct basic legal and online research as needed.
• Manage electronic and physical filing systems to ensure accurate recordkeeping.
• File legal documents with courts, governmental agencies, and other relevant entities.
• Handle incoming calls, relay messages, and respond to routine inquiries professionally.

Calendar and Client Management

• Coordinate attorney calendars, appointments, meetings, and deadlines.
• Maintain reminder systems to ensure critical dates and obligations are met.
• Serve as a professional point of contact for clients, visitors, and external stakeholders.
• Support positive client relationships through responsive and courteous communication.

Department Operations

• Review and assist with monthly client billing and invoice edits.
• Maintain and update departmental procedures and standard operating processes.
• Support compliance with established department workflows and best practices.
• Assist with special projects and advanced legal support assignments across the transactional team.
• Serve as a resource for legal assistants regarding department procedures and operational guidelines.
• Provide backup support for team members as needed to ensure seamless workflow.

Qualifications

Required Experience

• Minimum of 8 years of experience in a law firm or legal office environment.
• Experience supporting senior attorneys, partners, or shareholders preferred.
• Strong understanding of legal office procedures, document preparation, and client service.

Technical Skills

• Proficiency in Microsoft Outlook, Word, and Excel.
• Experience with legal billing, case management, and document management software preferred, including platforms such as TABS, PracticeMaster, NetDocuments, or similar systems.
• Ability to effectively utilize internet resources and public databases for research purposes.

Professional Skills

• Excellent written and verbal communication skills.
• Strong proofreading, grammar, spelling, and document-editing abilities.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational and time-management skills.
• Professional interpersonal skills with the ability to work effectively with attorneys, clients, and staff at all levels.

Physical Requirements

• Ability to remain seated or stationary for extended periods.
• Ability to work on a computer for prolonged durations.
• Ability to lift and move items weighing more than 10 pounds when necessary.

Benefits

Comprehensive benefits package available for eligible full-time employees, which may include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA)
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Life Insurance
• Accidental Death & Dismemberment (AD&D) Insurance
• 401(k) Retirement Plan with Employer Contributions
• Profit-Sharing Program

Job responsibilities may be adjusted or reassigned based on business needs.