Pricing Support Specialist

Purpose

The purpose of this role is to manage the supplier rebate agreements and relationships, ensure accurate tracking, reconciliation and maintain rebates database for key material suppliers on behalf of Ravago business units.

Areas of Responsibility / Tasks

Daily Duties Support Pricing Rebate (SPR).                   

• Process all new SPR Forms timely in compliance with agreements and deadlines
• Maintain proper documentation for audit and record-keeping purposes
• Maintain an accurate and comprehensive database of SPR Contracts
• Communicate with pertinent information to sales reps regarding SPR’s.
• Review and answer all internal questions and emails
• Ensure compliance with contractual agreements related to the rebate programs
• Follow up on outstanding items with Sales Reps, Product Managers & Suppliers
• Review of Sales for Manual adjustments of sales orders required
• Responsible for updating sales through Manual adjustments of prior period orders due to retro agreements
• Implement mass supplier agreement price changes as directed  within the ERP database
• Analyze sales data weekly to identify discrepancies, trends, and price changes that affect optimal rebate recovery
• Conduct Reconciliation of the Prior month's report while tracking issues and maintaining the activity log.
• Complete all supplier audit requests within the deadlines provided
• Identify and submit IT requests for SPR accrual lines to be closed when CM is received.

Month-End Closing & Increases SPR:

• Run sales and inventory monthly reports for submittal to suppliers.
• Reconciliation and Analysis of current month's sales to SPR active agreements for accuracy
• Prepare and submit of supplier rebates transactions to Suppliers for approval within a specified timeline
• Communicate with suppliers to resolve discrepancies on monthly supplier rebate transactions requested
• Run and review reports for expiring SPRs.
• Submit SPR renewal paperwork to suppliers timely to ensure active reinstatement

Other Duties

• Establish strong working relationships with supplier contacts to facilitate effective communication for best financial results
• Collaborate with suppliers to understand their rebate program and requirements
• Identify opportunities to streamline and enhance rebate processes internally.
• Propose improvements to optimize rebate recovery
• Participate in facilitating the future transition into new ERP Systems.
• Facilitate audit requests as required and work on additional projects as assigned

Supervisory Responsibilities

• Not Applicable

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving the desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skills, and abilities required of a successful incumbent within our culture.           

• The ability to clearly and concisely explain actions and reasons regarding decisions to internal employees and external clients.
• Strong communication skills, with the ability to engage effectively and work collaboratively with internal management of all levels.
• Plans communication as an integral part of work, identifying the needs of suppliers and management.
• Evaluate the SPR process and come up with imaginative and practical solutions for all parties involved
• Demonstrates ability to proceed and follow through with action plans regarding solutions/improvements without close monitoring from upper management.
• Ensures that activities and tasks are handled correctly and completed on time.
• The ability to maintain detailed records in a paperless environment.
• Ability to prioritize multitask and meet tight deadlines.
• High attention to detail and accuracy
• Demonstrate the ability to use sound judgment, discretion, and professional integrity.
• Ability to interact and work positively with other members within and outside the team.
• Ability to work independently and as part of a team
• Must have proficiency in Microsoft programs with a focus on Excel

Minimum Qualifications/ Education / Experience / Certifications

  Education:

• Required AA degree, preferably working towards a Bachelor’s degree in Accounting or Finance
• Preferably 6 months to 1 year of work experience
• Strong Microsoft Office applications skills with excellent knowledge of Excel ( Excel Expert Certification preferred)

• The position involves extensive use of Excel documents and requires the ability to collaborate effectively within shared documents while ensuring data integrity is maintained.

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore

1. 1. 1. 1. Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office.
2. Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice.
3. Hybrid/ In office and Work from home

Physical Requirements / Demands

The physical demands described herein are representative of those that must be met by an incumbent to perform the essential functions of this job successfully. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

1. While performing the duties of this job, the incumbent is regularly required to communicate verbally, read and comprehend information, and type on a consistent and daily basis.
2. While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.

Acknowledgement:

This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization.