Office Manager

We are seeking a highly organized, detail-oriented and empathetic Office Manager / Family Office Administrator to support the small office of a real estate development firm while also managing administrative and bill pay functions for a related family office. This role is ideal for someone who thrives in an environment requiring multi-tasking skills and enjoys wearing multiple hats across office operations, accounting support, and personal financial administration.

Pay $55k

Direct Hire

Working in office 9am-4:30pm

Key Responsibilities:

Office Management (Real Estate Development Company):

• Oversee day-to-day operations of a small office, ensuring efficiency and organization
• Manage bills and receivables utilizing Quickbooks
• Enter new leases and rent roll utilizing Excel
• Provide general administrative support to the Owner including general technical/computer assistance, managing correspondence, calendar management and coordinating travel arrangements
• Serve as the primary point of contact for vendors, service providers, and building management
• Manage office supplies, equipment, and general administrative needs
• Maintain organized filing systems (digital and physical) for company records and documentation

Family Office / Bill Pay Responsibilities:

• Manage accounts payable and bill pay for personal accounts
• Reconcile bank and credit card statements
• Maintain organized financial records and documentation

Qualifications:

• 5 years of experience in office management, administrative support, or bookkeeping
• Proficiency in Quickbooks
• Experience with bill pay, accounts payable, or family office support
• Strong organizational skills and high attention to detail
• Ability to handle confidential information with discretion
• Self-starter with the ability to prioritize and manage multiple responsibilities

Preferred Qualifications:

• Experience in commercial real estate
• Prior experience supporting high-net-worth individuals or family offices