What are the responsibilities and job description for the Accounts Receivable Specialist position at Quest Financial?
Quest is seeking qualified candidates for a LONG-TERM CONTRACT Accounts Receivable Specialist. Looking for this person who can interview and start ASAP!! This will be 5 days IN-Office!! Company is very stable and growing!!!
Job Summary:
We are looking for a detail-oriented and proactive Accounts Receivable (AR) Specialist to manage billing, collections, and customer account reconciliation. The AR Specialist will be responsible for ensuring timely and accurate invoicing, resolving payment discrepancies, and maintaining strong relationships with customers to support positive cash flow. This role is crucial to the financial health of the organization and requires strong communication, organizational, and analytical skills.
Key Responsibilities:
- Generate and distribute customer invoices based on sales orders, contracts, or project milestones.
- Post customer payments by recording cash, checks, credit card transactions, and ACH receipts.
- Monitor aging reports and perform timely collections follow-up via phone and email.
- Investigate and resolve customer disputes, billing discrepancies, and short payments.
- Apply customer payments accurately and reconcile accounts regularly.
- Coordinate with internal departments (Sales, Customer Service, Operations) to resolve billing and payment issues.
- Prepare AR-related journal entries and assist with monthly close and reporting processes.
- Maintain accurate records of collection efforts, communications, and payment arrangements.
- Assist with credit evaluations and maintain credit limits and terms for customers.
- Support external audits and ensure compliance with company policies and financial regulations.
Qualifications:
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
- 2–5 years of experience in accounts receivable or general accounting.
- Strong knowledge of accounting principles and practices, especially related to AR.
- Proficiency in ERP/accounting software (e.g., QuickBooks, SAP, NetSuite, JD Edwards).
- Excellent attention to detail and organizational skills.
- Strong interpersonal and communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Preferred Experience:
- Experience working in [industry, e.g., manufacturing, distribution, or service-based environment].
- Familiarity with electronic payment systems and cash application automation tools.
- Understanding of sales tax and invoice compliance regulations.
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Salary : $55,000 - $60,000
