What are the responsibilities and job description for the District Administrator position at PVS DX, Inc.?
District Administrator
Non- Exempt
Reports To: Operations Manager
Cleburne, Texas
The District Administrator plays a crucial role in providing office support functions, of our office environment. This position is responsible for administrative tasks and providing essential support to staff and management. The ideal candidate is highly organized, proactive, a strong communicator, and adept at multitasking in a fast-paced environment.
PVS DX, Inc, is a nationwide manufacturer and distributor of compressed gases and other water treatment chemicals. We are a safety conscious employer: the safety, security and welfare of fellow workers, the community and the environment are our #1 priority.
Competencies
Major Duties/Critical Tasks:
(May perform any combination of the following duties, depending upon the organization and size of the district office)
- Type shipping papers and correspondence
- Take orders from customers and perform customer service functions
- Call route customers to solicit orders
- Make travel arrangements
- Process credit applications
- Call past due accounts
- Operate switchboard
- File
- Prepare reports
- Process accounts payable and/or receivable
- Order office supplies
- Arrange shipments by common carriers
- Order products or raw materials
- Conduct or assist with warehouse inventory
- Process timecards or time sheets
Administrative Support:
- Maintain and organize office filing systems, both physical and digital, ensuring data integrity and confidentiality.
- Handle incoming and outgoing communications, including mail, email, and phone calls, directing them to the appropriate parties.
Facilities & Resource Management:
- Ensure the office environment is clean, safe, and well-maintained.
Support & Coordination:
- Provide administrative support to senior management and other staff as required.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Organize and execute company events, team-building activities, and employee appreciation initiatives.
- Serve as the primary point of contact for internal and external inquiries, greeting visitors professionally.
Financial & Business Support:
- Assist with basic bookkeeping tasks, such as processing invoices, purchase orders, and expense reports.
Communication & Culture:
- Foster a positive and productive office culture.
- Facilitate effective communication channels within the office.
- Act as a central point for disseminating important company information.
Work environment
- Different Atmospheric Conditions that depend on specific area to be worked in
Worker may be exposed to:
- Different Atmospheric Conditions that depend on specific area to be worked in
Physical demands
- Standing
- Walking Bending
- Stooping
- Reaching
- Lifting regularly
Travel required
- When needed for training purposes or when assistance is needed of other personnel at other plant locations
Required Education and Experience
- High school diploma or equivalent
- Three to five years’ experience in a corporate environment as an general secretary or customer service representative Required
- Ability to work overtime Required
- Pre-employment testing, drug screen and physical exam Required
- Reliable transportation
- Must reside in the Cleburne or surrounding area
Above job description is not comprehensive and is subject to supervisor discretion, including periodic review and revision
Must be legally authorized to work in the United States.
Equal Employment Opportunity Statement: PVS DX, Inc. values diversity and is committed to upholding the laws and regulations published by the Equal Employment Opportunity Commission. As an equal opportunity employer, PVS Dx, Inc. makes all employment-related decisions based upon qualifications, merit and business needs.
Education
Required- High School or better
Behaviors
Required- Dedicated: Devoted to a task or purpose with loyalty or integrity
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Enthusiastic: Shows intense and eager enjoyment and interest
- Loyal: Shows firm and constant support to a cause
- Team Player: Works well as a member of a group
Motivations
Required- Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Goal Completion: Inspired to perform well by the completion of tasks
- Self-Starter: Inspired to perform without outside help
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
