Estimating Coordinator

Pridestaff has partnered with a leading Engineering firm who is looking to add a highly organized and detail-oriented Bid Coordinator. This role is essential for providing comprehensive administrative and operational support to the Estimating department within a commercial HVAC construction and service environment. The ideal candidate is a self-starter, problem-solver, and meticulous professional committed to efficiency and accuracy.

About the Client

Our client is a well-established operation providing specialized HVAC construction and service solutions, including commissioning assistance, start-up support, and warranty services. They are committed to professionalism and delivering exceptional service to their customers.

Responsibilities:

Proposal Coordination: Coordinate job Request for Proposals (RFP) setup, document preparation, distribution, and tracking.

Documentation Management:

• Prepare and maintain prequalification documents.
• Maintain and update project resumes and field employee resumes for proposal requirements.
• Assist with project setup and coding, including the processing of contracts, bonds, and insurance documentation as required.

Administrative Support:

• Perform a variety of clerical duties to support overall business operations as needed.
• Organize and streamline operational support documents and tasks.
• Assist with meeting set-up, scheduling, and communication.
• Prepare slide presentations for executive or internal meetings.

Data & Reporting: Create and maintain detailed spreadsheets for various departmental activities.

General Duties: Fulfill other duties as assigned to ensure the smooth operation of the department.

Experience:

• Minimum of 2 years of prior experience working for an HVAC company is required.
• Demonstrated construction administrative experience is required.
• Prior experience working in a fast-paced, high-volume environment.
• Technical Skills: Advanced proficiency in MS Word, MS Excel, MS Outlook, and Adobe Acrobat is required.

Core Competencies:

• Exceptional time management skills with the ability to prioritize a complex workload.
• Strong detail-orientation, focusing on completing all tasks to 100% satisfaction.
• Proven ability to work independently as a self-starter and problem-solver.
• Excellent verbal and written communication skills, with the ability to effectively communicate with internal and external customers.

Professionalism:

• Excellent customer service and strong interpersonal skills.
• Ability to handle sensitive and confidential information/situations with high ethics, diplomacy, patience, and tact.
• Ability to work under pressure and meet deadlines while maintaining a positive and professional attitude.

Education:

• High school diploma or GED required.
• Associate degree preferred.

Compensation & Benefits

Our client offers a competitive salary and a comprehensive benefits package, including access to:

• Medical, Dental, and Vision coverage for employees and their families.
• Paid Time Off (PTO).
• 401(k) retirement plan.
• Additional benefit programs.