Accounts Receivable Manager

Description

We are looking for a skilled Accounts Receivable Manager to provide financial, administrative and clerical services. Accounts receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts. The Accounts Receivable (AR) Manager is responsible for overseeing the organization's billing processes, ensuring timely application of AR, efficient cash flow, and adherence to credit policies. This role plays a critical part in maintaining the financial health of the company by managing the end-to-end AR cycle, supervising AR staff, resolving customer billing issues, and optimizing collections strategies.  The AR Manager will collaborate closely with finance, sales, and customer service teams. They will also provide regular reporting and analysis of receivables, aging trends, and key performance indicators (KPIs) to CFO and senior management, ensuring compliance with internal controls and regulatory requirements.

GENERAL REQUIREMENTS/QUALIFICATIONS

COMPETENCIES:

• Proven working experience as accounts receivable clerk, accounts receivable manager or accountant.
• Solid understanding of basic accounting principles, fair credit practices and collection regulations.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Data entry skills along with a knack for numbers.
• Hands-on experience in operating spreadsheets and accounting software (JDE or other full-scale ER software).
• Proficiency in English and in MS Office.
• Customer service orientation and negotiation skills.
• BS degree in Finance, Accounting or Business Administration.
• Analytical: This individual must be able to pay close attention to detail.
• Problem Solving: This individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Oral communication: This individual speaks clearly and persuasively in positive or negative situations.
• Adaptability: This individual demonstrates the ability and flexibility to changes in the work environment.
• Discretion: Maintain confidentiality of internal privileged data
• Safety and security: This individual observes safety and security procedures and uses equipment and materials properly.   

ESSENTIAL FUNCTIONS and BASIC DUTIES:

Key Responsibilities:

• Accurate maintenance of A/R for multiple entities
• Lead and manage the AR team, ensuring high performance and continuous development.
• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.
• Prepare bills, invoices and bank deposits.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies by and resolve clients’ billing issues.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Generate financial statements and reports detailing accounts receivable status.
• Other duties as assigned.
• Monitor AR aging reports, identify delinquent accounts, and implement effective collection strategies.
• Resolve escalated customer disputes and billing discrepancies in a timely and professional manner.
• Support month-end and year-end close processes, including reconciliations and audit requirements.
• Support process improvements and automation initiatives to enhance AR efficiency and accuracy.

Qualifications

MINIMUM EDUCATION AND LICENSURE/CERTIFICATION: 

• College Degree (Bachelor’s).
• Proficient with MS Office applications including Word, Excel, PowerPoint and Outlook.
• 2 years’ experience with QuickBooks
• Strong computer Skills

PHYSICAL DEMANDS/ WORK ENVIRONMENT REQUIREMENTS:

TYPICAL WORKING CONDITIONS: 

Work is typically performed in an office environment. Employee will spend majority of time working on a computer and using office equipment.  Employee frequently interacts directly or over the phone with staff members during the workday. Employee may be required to travel between facilities. Must have the ability to work the hours and days required to complete the essential functions of the position.

EMPLOYER’S RIGHTS:

This job description does not list all the duties of the job. Incumbents may be asked by their supervisor to perform other duties.  Incumbents will be evaluated in part based upon their performance of the tasks listed in this job description.

The Company has the right to revise this job description at any time.  The job description is not a contract for employment, and either you or the Company may terminate employment at any time, with or without cause, with or without notice (subject to applicable laws).