Occupancy and Recertification Specialist

Overview: The Occupancy & Recertification Specialist will lead day-to-day leasing and income certifications for an affordable housing community, manage move-ins, renewals, and the recertification process in line with HUD, LIHTC, Section 8, and HPD rules and regulations at our 343-unit LIHTC and HUD Section 236 affordable housing community in Yonkers, NY.

The ideal candidate is professional, organized, and capable of managing multiple priorities with a positive and welcoming attitude.

Responsibilities

• Qualify applicants, prepare program-appropriate lease documentation, and complete move-in files and procedures.
• Execute renewals in alignment with program rules and property objectives; maintain organized, audit-ready files.
• Manage initial, annual, and interim recertifications, including retroactive rent calculations, in compliance with HUD regulations, LIHTC standards, and HPD guidelines.
• Review and verify income, assets, and household composition; calculate program rents for diverse income sources, including self-employment and small businesses; identify and address income discrepancies, initiate necessary rent adjustments, and ensure all documentation is properly filed and recorded.
• Review applicant files for Section 8 eligibility, ensuring all required documents meet agency and program criteria.
• Maintain compliance with Low-Income Housing Tax Credit (LIHTC) and Section 8 program guidelines.
• Maintain accurate resident folders; track deadlines and recertification pipelines to prevent non-compliance.
• Support agency audits, MORs, and file inspections; respond to findings with timely corrections.
• Partner with the Property Management and Compliance team on rent collection follow-ups, lease enforcement, and renewals.
• Complete initial, annual, and interim recertifications, including retroactive rent calculations, in compliance with HUD, LIHTC, Section 8, and (if applicable) HPD standards.
• Enter and maintain data in property management/compliance systems (e.g., Yardi, RealPage, EIV/TRACS, iREMS), as assigned.
• Run periodic reports (traffic, occupancy, recert status, delinquency, compliance tasks) and support responses during audits and inspections.