Payroll Administrator

Payroll/Receptionist

Waltham, MA(onsite)

$28.00-$35.00 per hour DOE

Great benefits!

Who we are: A forward-thinking nonprofit located in the Waltham, MA area. As an organization, we are full of ideas, collaborative and recognizes that everyone is a contributor.

We are seeking an experienced payroll specialist/receptionist to join our team. Under the direction of the Chief Financial Officer (CFO), you will be responsible for preparing and processing weekly payroll for two companies. Under the direction of the Executive Assistant to the Superior, you will be responsible for all reception area functions.

• Your job duties and responsibilities will include: Prepare and process weekly payroll in efficient, accurate, and prompt manner. Process manual checks when necessary. Distribute and mailing of paycheck information and company attachments as appropriate.
• Process changes to employee records into payroll and timekeeping systems, including regularly auditing data for accuracy.
• Run and save weekly payroll reports into network drives by deadlines provided by management, printing reports as requested.
• Create time off balance reports in the payroll system verifying that balances are correct
• Input agency hours into the CMS Payroll Based Journal on a weekly basis.
• Assist with coordinating and reviewing all quarterly QAPI reports of the business office to allow for timely CFO approval prior to submission deadlines.
• Prepare employee turnover and K checks, QAPI & quarterly documentation.
• ·With the assistance of the CFO, maintain the accounting responsibilities of vehicles including purchasing/retiring of vehicles. Responsible for the coordination with our insurance company, including the filing of accident reports.
• Assist in the preparation/coordination of other financial reporting and analysis as requested by the CFO, Assistant Controller, management, government agencies and external audit firm
• Assist in coordination of year-end audit requirements under the direction of the assistant controller.
• Assist CFO/Assistant Controller with the development and implementation of information-based technology.
• Provide professional reception for all guests, visitors, and appointments.
• Answer all phone calls in a pleasant, professional, courteous , and thoughtful manner.
• Order office supplies as requested by staff and residents.
• Sort and distribute incoming mail, packages, gifts, and flowers.
• Professionally type all reports, correspondences, calendars, and notifications as directed.
• Maintain vehicle registrations and keep auto insurances up to date with vehicle fleet and driver information.
• Backup support to all business office functions including: accounts payable, and general accounting support as appropriate.
• Perform additional duties as requested or assigned by the CFO or Executive Assistant to the Superior as requested.

Requirements:

• Two to four years prior payroll experience.
• High School diploma. Associate degree in accounting preferred. Bachelor's degree a plus.
• Strong organization and analytic skills.
• Technical skills in electronic payroll and timekeeping processing.
• Knowledge of Paylocity payroll software and Assure timekeeping software preferred. QuickBooks a plus.