Payroll Coordinator

POSITION SUMMARY:

SUPERVISION RECEIVED: Works under the direction and supervision of the Payroll Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES: may include some or all of the following. Other duties may be assigned.

• Answers routine to moderately complex employee questions regarding payroll.
• Utilizes the HROPS email box to correspond with payroll requests from employees and locations.
• Communicates and follows up with all location payroll representatives to ensure hours for non-exempt, hourly and salaried personnel timesheets were entered, approved and uploaded in payroll system timely and correctly prior to processing payroll.
• Sorts weekly, bi-weekly, and semi-monthly checks and direct deposit statements and routes to appropriate locations.
• Processes garnishments through ADP and follows up on all ADP compliance requests
• Inputs action data for new hires, rehires, and terminations along with pay changes, promotions, and position changes.
• Input non-action data such as address, tax allowance and direct deposit changes.
• Answers and processes inquiries regarding employment verification.
• Maintains client confidence and protects operations by keeping information confidential.
• Prepares various payroll and management reports such as census, safety, workers compensation wage and other reports as necessary.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

1. Education/Experience: Associate’s degree or equivalent from two-year college or technical school; or one (1) to two (2) year related experience and/or training with in house payroll processing. ▪ SAP experience a plus

• Language Ability: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees, customers, and vendors.
• Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or verbal instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• Computer Skills: Must be able to operate a personal computer and other various standard office machines and equipment necessary to complete duties.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Frequently required to use hands to finger, handle or feel n Reach with hands and arms n Talk and listen n Stand, walk, and sit.
• Occasionally required to bend at the waist n Lift and/or move up to 10 pounds.
• Regular attendance is required.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Office environment with moderate noise.