Contract and Legal Administrator

Contract Administrator / Legal Coordinator

• Metro Detroit | In-Office | Full-Time
  
  

We are partnering with a growing construction organization that operates across multiple affiliated entities and projects. The company is seeking a Contract Administrator / Legal Coordinator to support construction operations, development activity, and corporate transactions.

This role sits at the intersection of contracts, legal documentation, and construction execution. It is ideal for a paralegal-type professional who enjoys ownership, organization, and working closely with leadership, project managers, and external counsel.

Role Overview

The Contract Administrator / Legal Coordinator is responsible for managing contracts, legal documentation, and transaction workflows across active construction projects and related business entities. You’ll serve as the internal point person for contract administration, document control, compliance tracking, and deal coordination.

This is a hands-on, detail-intensive role with visibility across the full project lifecycle—from contract execution through closeout.

Key Responsibilities

Contract Administration & Legal Support

• Review, draft, revise, and manage construction-related contracts, including client, subcontractor, vendor, and consultant agreements
• Assist with letters of intent (LOIs), purchase agreements, amendments, extensions, and related transactional documents
• Track key contract dates, obligations, and deliverables to ensure compliance and timely execution
• Conduct basic legal research related to construction contracts, zoning, land use, and regulatory matters
• Support litigation preparation and coordination with outside counsel as needed
  
  

Document & Transaction Management

• Organize, maintain, and control contract and legal documentation, including amendments, executed agreements, and closing files
• Coordinate with title companies, lenders, and external parties to support closings, refinances, and other transactions
• Prepare and track documents required for closings, resolutions, assignments, and corporate records
• Maintain accurate document management systems and ensure files are complete, accessible, and audit-ready
  
  

Construction & Development Coordination

• Partner with project managers, development leadership, and operations to support active construction projects
• Assist with entitlement, permitting, and municipal documentation coordination
• Track tenant or project-related obligations, including turnover responsibilities and completion status
• Maintain trackers and reporting for contract status, leasing activity, and transaction progress
  
  

Cross-Functional Collaboration

• Act as a liaison between internal teams and external stakeholders (attorneys, title companies, brokers, vendors)
• Communicate clearly with clients, subcontractors, and consultants regarding contractual requirements and changes
• Provide administrative and reporting support to senior leadership as needed
  
  

What Success Looks Like

• Contracts and legal documents are accurate, organized, and executed on time
• Leadership and project teams trust the role as a central point of coordination
• Risks are identified early and escalated appropriately
• Transactions and projects move forward smoothly with minimal friction
• Documentation is clean, consistent, and well-controlled
  
  

Qualifications

• Associate’s or Bachelor’s degree in Paralegal Studies, Legal Administration, Construction Management, or related field
• 3–5 years of experience in contract administration or paralegal support, preferably in construction or general contracting
• Strong understanding of construction contracts and legal terminology (AIA experience a plus)
• Excellent organizational skills with the ability to manage multiple active projects
• High attention to detail and strong document control discipline
• Strong written and verbal communication skills
• Proficiency with Microsoft Office; experience with contract or document management systems preferred
• Ability to maintain confidentiality and exercise sound judgment
  
  

Compensation & Benefits

• Competitive salary based on experience
• Full benefits package
• Stable, in-office role with standard business hours