Administration Assistant

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure smooth communication across the team. The ideal candidate is proactive, reliable, and comfortable handling a variety of administrative tasks in a fast-paced environment.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence
• Maintain filing systems (digital and physical)
• Schedule meetings, appointments, and manage calendars
• Prepare reports, presentations, and documents
• Order office supplies and manage inventory
• Assist with data entry and basic bookkeeping tasks
• Greet visitors and provide general support to staff and leadership
• Handle confidential information with discretion
• Perform other administrative duties as needed

Qualifications

• High school diploma or equivalent (Associate’s degree preferred)
• Previous administrative or office support experience preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace
• Ability to multitask and prioritize workloads
• Attention to detail and problem-solving skills

Preferred Skills (Nice to Have)

• Experience with scheduling or CRM software
• Basic accounting or invoicing knowledge
• Customer service experience