Housing Program Office Assistant

Administrative Assistant

Come join a fun, passionate team, dedicated to serving children and families!
Since 1973, Olive Crest has transformed the lives of over 175,000 abused, neglected, and at-risk children and their families. We work tirelessly to meet the individual needs of kids in crisis by providing safe homes, counseling, and education for both youth and parents. Our many innovative programs reflect our conviction that strengthening the family is one of the most powerful ways to help heal children. Our 98% stability rate is a testament to the lifelong commitment and unwavering compassion that the Olive Crest family maintains to the children and families we serve even after they have graduated from our programs.

Olive Crest serves 4,000 children and families each day throughout California, Nevada, and the Pacific Northwest. For information, call 800.550.CHILD (2445) or visit www.olivecrest.org.

JOB DUTIES AND RESPONSIBILITIES:

1. Office Coordination:

• Answer incoming telephone calls and emails. Coordinate meetings and trainings with housing staff and their calendars.
• Attend and document monthly Housing team meetings.
• Monitor, order and organize general and program specific office supplies.
• Manage office equipment, schedule maintenance needs, and address overall office concerns.
• Assist in maintaining an organized, tidy and professional looking office environment.
• Train new housing specialists on administrative support and protocols.
• Pick up and drop off mail at Post Office/local landlords/BHA when needed.
• Separate and distribute incoming mail.
• Maintain and track Emergency Assistance Grant, Kitsap County Grant (FYI) and IYHP funds.
• Travel (at times with Housing Programs Manager) to regions 5 & 6 as needed.

2. Program assistance:

• Provide Housing Programs Manager assistance and support, such as set up/take down for meetings, prepare/print materials, prepare/track purchase orders, coordinate special occasion events/card distribution.
• Provide Housing Programs manager assistance creating and sending out program-specific monthly emails to both program participants and landlords.
• Provide Housing staff assistance and support as needed, such as data entry, printing reports, prepare/track purchase orders, prepare employee reimbursement forms, prepared check requests, update forms, filing, taking calls, order needed supplies.
• Support the accounting department by completing monthly Homelessness Prevention/Rapid Rehousing percentages and narratives for all contacts.
• Support Housing Specialists by maintaining and updating Regions 5 & 6 support services maps/binder.
• Scanning, printing and archiving client files and other duties as assigned.
• Coordinate tracking, reporting and distribution of emergency housing checks/rent checks/gift cards as necessary.
• Assist with development reports and requested census information.
• Obtain ROI from potential housing client.
• Obtain eligibility verification from DCYF HQ Emerging Adulthood Programs Manager or designee.
• Assist in delivery of sensitive documents and applications to local PHAs.
• Additional duties as assigned and/or requested.

REQUIRED QUALIFICATIONS

• Experience: Two years general administrative duties.
• Computer Skills: Must be proficient in Microsoft Office Suite and Canva. Must type 50 wpm.
• Customer Service: Excellent written and verbal communication skills. Able to interact professionally with all levels of the organization. Able to maintain confidentiality.
• Initiative: Anticipate program needs, show initiation and follow through.
• Adaptability: Able to show consistent flexibility in adjusting to system, procedural, cultural, managerial and philosophical changes in the work unit. Ability to handle multiple details, tasks and deadlines.

A philosophy of support for at-risk children and families in line with the mission, vision, values, and statement of faith of Olive Crest.

DESIRED QUALIFICATIONS:

1. BA degree/and or some communications or administrative experience.

2. Advanced computer skills

This job description is not intended to be all inclusive, and employee will perform other reasonably related job duties as assigned by immediate supervisor or other management as required. This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Employment at Olive Crest may be terminated at will by the employee or Olive Crest at any time with or without cause and with or without notice.

TO APPLY

Please visit https://form.jotform.com/93395282303155to fill out our online application.

We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, marital status, the presence of a non-job-related medical condition or handicap, or any other legally protected status.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $20 - $22