Accounts Payable Specialist

NSDS GROUP, INC

JOB DESCRIPTION

Position:          AP Specialist                                                  

Report to:        Julie Murray                                                    Date:               02/17/2026

Department:    Accounting                                                     Location:         Boca Raton, FL                      

Position Summary: Self-motivated and detail-oriented individual that performs accounts payable duties and entries.  Confidentiality, excellent organizational skills and accuracy are important qualifications for this position. 

TITLE OF POSITION:  Accounts Payable Specialist

Duties and Responsibilities:

• Reconcile monthly bank statements and credit card statements
• Import and print daily/weekly/monthly claims and cancellations checks
• Run manual credit cards transactions
• Data enter W-9 and ACH banking information
• Verify cleared status on checks
• Provide Accounting support to other departments
• Provide clerical and administrative support to management or staff as requested

Education and Work Experience:

• High school diploma or equivalent necessary; college degree preferred
• At least one year of experience in bookkeeping/AP

Knowledge and Skills:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Must maintain highest level of confidentiality at all times
• Ability to communicate effectively (verbal and written)
• Excellent interpersonal skills
• Proficient computer skills: must have working knowledge of Excel and Word, and must have comfort level with learning new software
• Typing and ten key experience, with high accuracy and speed
• Ability to multi-task, follow up, and meet deadlines
• Strong attention to detail
• Ability to identify discrepancies and take initiative to research variances

Hours Required:

            Monday – Friday 8:30am – 5:00pm with occasional overtime as needed

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear, sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and occasionally required to stand; walk; climb stairs.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by the job include close vision and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The usual environment is in a business office with a noise level in the work environment that is usually moderate.

This position is a non-exempt position.  

This job description reflects management's assignment of essential functions, and may be subject to change at any time due to reasonable accommodation or other reasons.