What are the responsibilities and job description for the Accounts Payable Specialist position at Olympusat?
We’re looking for an Accounts Payable Specialist that will ensure the accurate and timely processing and maintenance of records pertaining to Accounts Payable and employee reimbursements. This individual will participate in a variety of finance and accounting functions that may include, but not be limited to, general accounting, accounts payable transactions and reconciliations, bank-related activity and external audit assistance. Additionally, this role requires collaboration and effective communication with multiple departments and external parties. This position reports to the Senior Accountant and Controller.
PRIMARY DUTIES & RESPONSIBILITIES:
- Interact daily with multiple vendors, contractors and other business partners
- Address accounts payable inquiries timely
- Research vendor discrepancies and effectively communicate with vendors, contractors, peers and management
- Enter and process vendor and contractor invoices timely and accurately within ERP system (SAP Business One and Bill.com)
- Obtain proper approvals for invoice and expense processing
- Ensure proper coding of invoices and expenses processed
- Reconcile vendor statements and outstanding invoices
- Provide ad hoc reporting to management as needed
- Apply vendor and contractor payments within the ERP system
- Review AP aging and follow up on any discrepancies and/or unapplied payments
- Update daily cash activity and cash balance reports
- Assist in preparation of cash requirements report as needed
- Assist with month end close pertaining to Accounts Payable, including preparation of AP accruals
- Maintain organized electronic filing of vendor contracts, agreements, invoices and payments
- Review and address positive pay exceptions
- Monitor cash balances and initiate internal transfers as needed
- Initiate all ACH and wire payments on a weekly basis
- Assist AR with monthly billing for one of the company’s subsidiaries
- Perform additional duties as assigned.
QUALIFICATIONS:
- Associate’s degree in Accounting/Finance or minimum 2 years’ experience
- Must possess analytical skills & the ability to pay close attention to detail
- Must have excellent written and verbal communication skills and ability to exercise sound and logical judgment in various situations
- Experience with satisfying multiple recurring deadlines
- Experience with reading contracts and their application
- Ability to adapt to a fast-paced, dynamic industry
- Self-Motivated self-starter
- High level of efficiency and accuracy
- Must possess the ability to interact with all staff levels in a fast-paced environment, with a high level of professionalism and confidentiality
- Must be able to juggle multiple priorities with shifting agendas
- Proficient with Microsoft Office Suite or related software (MS Office - Word, Excel, PowerPoint, and Outlook)
- SAP Business One and Oracle Netsuite experience preferred but not required
Salary : $4,000 - $5,000