Part-time Executive Coordinator

Description

Position Summary: The Executive Coordinator will provide a high level of administrative support. They will be responsible for coordinating office activities including scheduling appointments, delegating work, taking notes, and otherwise relieving the department heads of clerical administrative and business-related details. Executives may also delegate some discretionary powers toe the Executive Coordinator as well.

Duties and Responsibilities:

• Perform a broad range of administrative details of a highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions.
• Manage a complex calendar with attention to accuracy, timeliness and ensuring the schedule aligns with the Executives priorities and commitments
• Plan and execute meetings, events, off sites, morale activities, and partnerships both inside NSD and external with partners. 
• Work with key partners on the team to plan meetings, lunches, and logistics.
• Take ownership & support of logistics for these events and ensure that budgets and activities around this area are managed as effectively as possible
• Provides team support for hiring and onboarding
• Plan and coordinate domestic and international travel plan for the team including the proactive anticipation of logistics and itineraries
• Continue to fulfill specific job related projects and tasks
• Manage and track multiple expense report
• Maintain high integrity, confidentiality, and excellent customer service skills. Consistently demonstrate can-do attitude; eagerness and ability to work effectively under pressure, and in ambiguous and complex situations

Education and Work Experience:

• High School diploma or GED required; college degree preferred
• MS Office 365 experience
• Two to Four years of related experience

Knowledge and Skills :

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Must maintain highest level of Confidentiality at all times.
• Ability to communicate effectively (verbal and written)
• Excellent interpersonal skills
• Proficient computer skills: must have working knowledge of Excel and Word,
• Ability to multi-task, follow up, and meet deadlines
• Strong attention to detail
• Ability to identify discrepancies and take initiative to research variances and correct

Hours Required: 40 hours a week, occasional evenings and weekends may be required

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear, sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and occasionally required to stand; walk; climb stairs.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by the job include close vision and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The usual environment is in a business office with a noise level in the work environment that is usually moderate. 

This is a non-exempt position.

This job description reflects management's assignment of essential functions, and may be subject to change at any time due to reasonable accommodation or other reasons.

Qualifications