Administrative Assistant - Summer and Auxiliary Programs

Northfield Mount Hermon (NMH) seeks an Administrative Assistant to support NMH Summer programming, auxiliary programs, and related initiatives. Reporting to the Director of NMH Summer and the Associate Head, the Administrative Assistant provides comprehensive administrative support across all phases of program preparation, execution, and review. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with a wide range of constituents, including students, families, faculty, and colleagues.

Why NMH

• Comprehensive insurance offerings, including medical, dental, vision, life, and disability

• A robust 10.5% 403(b) retirement contribution (with a 3% employee contribution)

• Generous paid time off, including three weeks of annual paid vacation

• Enjoy lunch in our dining hall while on duty and save an average of $2,700 per year

• Tuition remission for dependent children of high school age who meet the school’s acceptance requirements

About NMH 

Northfield Mount Hermon, an independent boarding school located in the beautiful Connecticut River Valley of Massachusetts, was founded on the principles of inclusivity and community – values that are as important today as they were at its founding in 1879.

A Day in the Life 

In this role, the Administrative Assistant manages key administrative processes that keep NMH Summer and auxiliary programs running smoothly. Responsibilities include handling daily communications, supporting student application and enrollment workflows, maintaining accurate records and databases, and coordinating billing and documentation in partnership with Accounting.

The Administrative Assistant also assists with marketing coordination and website updates, supports academic reporting and attendance tracking during the summer term, and works across departments to ensure required documentation, training, and compliance needs are met. This position is well suited to someone who enjoys variety, values precision, and thrives in a mission driven, collaborative environment.

Required Skills and Qualifications

• At least five years of administrative experience in an educational or comparable environment

• Associate degree required; Bachelor’s degree preferred

• Highly developed interpersonal skills and the ability to work collaboratively with diverse constituencies

• Outstanding written and verbal communication skills, including strong editing ability

• Excellent organizational and decision-making skills with the ability to manage multiple priorities

• High attention to detail and strong follow-through

• Technological ability to problem-solve using Microsoft and Google Suite, spreadsheets, and additional office management systems (including RAVENNA, EDUCATE, TADS, Clarity, ASANA, Canvas, and REACH).

• Valid driver’s license and willingness to obtain a DOT certification if required
  

Schedule and Physical Requirements

• Full-time, calendar-year position

• Occasional nights and weekends, especially  during the NMH Summer session

• Ability to remain stationary and work at a computer for extended periods

• Ability to perform tasks requiring sustained attention and information processing in a busy office environment

• Ability to move up to 25 pounds

This is an in-office position.