Recruitment Assistant

Recruitment Assistant

Contract

Workplace: Onsite M-F, Midtown Manhattan

Compensation: $70-85K

Overview

Join one of the world’s leading investment firms as a Recruitment Assistant supporting a high-performing talent acquisition team. This is an excellent opportunity to begin building your HR and recruiting career in a fast-paced, professional, and intellectually driven environment. You’ll provide critical administrative and coordination support throughout the hiring process while gaining exposure to multiple business areas and stakeholders across the firm.

Key Responsibilities

• Support recruiters throughout the full recruiting cycle by assisting with scheduling, communication, and candidate management.
• Coordinate interviews across time zones — including phone, video, and on-site meetings — while maintaining a seamless experience for candidates and hiring teams.
• Manage candidate data, documentation, and progress updates in the applicant tracking system (ATS).
• Communicate with candidates, external partners, and internal business leaders to ensure all logistics and follow-ups are handled promptly.
• Track feedback, organize interview notes, and help recruiters identify next steps in the process.
• Assist with preparing offer documentation and supporting pre-onboarding logistics.
• Participate in recruiting and HR projects such as process documentation, reporting, and survey coordination.
• Provide ad hoc administrative and operational support to the broader HR and Talent Acquisition teams.

Qualifications

• Bachelor’s degree required.
• Previous internship or professional experience in a corporate environment; HR or recruiting exposure preferred but not required.
• Proficient in Microsoft Outlook and other office applications; experience managing meeting requests or shared calendars is a plus.
• Exceptional attention to detail and strong organizational skills with the ability to multitask in a fast-paced setting.
• Strong written and verbal communication skills.
• Proactive, resourceful, and comfortable working both independently and collaboratively.
• Demonstrated professionalism, discretion, and client-service mindset.

Why Join

• Work alongside a talented team supporting the recruitment of top professionals across global financial markets.
• Build foundational HR and recruiting skills that can lead to future opportunities within the firm.
• Collaborate with stakeholders across multiple business units and gain exposure to HR operations.
• Enjoy competitive pay, comprehensive benefits (medical, dental, vision, PTO), and daily catered meals in a high-performance environment.