What are the responsibilities and job description for the Office and Operations Manager position at NextAxiom?
Office & Operations Manager
This is an on-site role in the Financial District of San Francisco.
Overview
We’re looking for a highly organized and proactive Office & Operations Manager to oversee day-to-day operations, improve internal processes, and support a growing team. This role requires someone who thrives in a fast-paced environment, can juggle multiple priorities, and takes ownership with precision and professionalism.
Key Responsibilities
1. Financial Operations & Reporting
- Invoicing & Accounts Receivable: Manage client billing, process payments, and maintain accurate financial records using QuickBooks
- Expense Tracking & Analysis: Monitor and categorize expenses; build and maintain Excel-based reports for budgeting and insights
- Financial Oversight: Ensure accuracy, consistency, and timeliness in all financial documentation
2. Travel Coordination
- Travel Coordination: Plan and book travel for executives and teams, handling changes and challenges with a solutions-first mindset
3. Office Operations & Process Improvement
- Operational Efficiency: Manage office logistics and continuously identify opportunities to streamline systems and workflows
- Vendor Management: Maintain relationships with vendors and service providers, ensuring cost-effective purchasing and reliable service
- Cross-Team Support: Act as a central point of coordination to keep operations running smoothly across the organization
What We’re Looking For
- Strong experience with QuickBooks (invoicing, payments, financial tracking)
- Advanced proficiency in Excel (reporting, analysis, budgeting)
- Exceptional organizational and multitasking skills with high attention to detail
- A resourceful problem-solver who takes initiative and ownership
- Ability to operate both strategically and hands-on
- Excellent communication and interpersonal skills
Why This Role Matters
This is a high-impact role at the center of the organization. You’ll play a key part in keeping operations efficient, supporting leadership, and enabling the team to perform at its best.
Salary : $110,000 - $144,000