Buyer Assistant

Job Title: Buyer Assistant

Location: Granville, NY 12832

Duration: 6 Months (With potential extension)

Shift: 7.30 am - 4:00 pm

RESPONSIBILITIES:

• Follow all safety and environmental initiatives to achieve world-class performance.
• Release purchase orders to meet production schedules and update purchase orders according to changes in the MPS.
• Monitor open purchase orders to ensure aged orders are closed or updated.
• Maintain strong working relationships with key suppliers to confirm production/shipping schedules.
• Evaluate supplier performance and create improvement plans to secure business and mitigate supply/business risks.
• Proactively request offers and negotiations with suppliers and assist in achieving overall site PPM savings goal.
• Cost-optimized purchasing of all required goods and services of the right quality, in the right quantity and at the right time in compliance with purchasing guidelines and use internal e-tools.
• Work in coordination with site/global purchasing manager to implement sourcing strategies at the site level.
• Prepare various reports on key metrics and keep materials & services costs updated in the system.
• Perform other duties as needed.

Procurement/Purchasing

• Plan and execute procurement of raw materials, MRO & non-inventory materials to support MPS.
• Review and manage purchase orders, suppliers and deliveries to meet production requirements.
• Issue/revise/update purchase orders according to changes in the MPS.
• Monitor open receipts to ensure aged receipts are closed or matched to open invoices.
• Proactively communicate materials and supply availability issues and assist in closing supplier quality non conformance.
• Maintain strong working relationships with key suppliers to confirm production/shipping schedules.
• Negotiate with current and potential suppliers and vendors to optimize price, quality and delivery.
• Coordinates, monitors and reviews all international ocean and airfreight shipments – import and export.

Strategic Sourcing/Risk mitigation

• Promote supplier engagement for local & overseas suppliers.
• Lead and execute complete RFX management.
• Assist in developing dual/alternate sources for key materials, processes and services.
• Assist in developing contracts for key suppliers.
• Coordinate the procurement of subcontracted items.
• Facilitate product movement to outside suppliers and help identify new opportunities for outsourcing.
• Supplier performance evaluation and create improvement plans to mitigate business risks.
• Keep supplier contracts validity information updated on Procure-Net portal
• Purchasing Controls/Continuous improvement
• Lead & contribute inventory reduction/optimization activities.
• Prepare consignment reports for regular and high-volume items.
• Prepare various reports of key metrics and keep materials & services costs updated in the system.
• Monitor touchless AP System (Medius) and resolve supplier invoice process gaps.
• Assist in achieving PPM cost savings & cost avoidance targets.
• Lead continuous improvement projects for inventory management (days inventory) & lead-time reduction.
• Other special projects and assignments as required by management.