Front Office Coordinator

My client, a global financial services firm in Boston, MA, is seeking a Front Office Coordinator to join their team. This individual will play an important role in creating a polished and welcoming experience for employees, clients, and visitors while helping support the day-to-day flow of the office.

This is a great opportunity for someone with a hospitality or client-facing background who enjoys working in a professional environment and takes pride in delivering a high level of service.

Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Responsibilities

• Welcome guests, clients, and employees while maintaining a professional and polished front-of-house presence
• Manage incoming calls and general office communication, directing inquiries appropriately
• Assist with visitor coordination, arrival logistics, and meeting support throughout the day
• Help maintain conference rooms, common areas, and reception spaces to ensure a seamless office experience
• Coordinate hospitality needs, including refreshments, catering support, and general guest accommodations
• Partner with internal teams on administrative tasks, office initiatives, and special projects as needed
• Provide additional front desk coverage and operational support during busy periods or team absences
• Support the overall flow and organization of the office while maintaining a high standard of professionalism

Qualifications

• Prior experience in hospitality, customer service, office coordination, or another client-facing role preferred
• Professional, polished, and service-oriented demeanor
• Excellent verbal communication and interpersonal skills
• Strong organizational abilities with attention to detail
• Comfortable multitasking and adapting in a fast-paced environment
• Proactive mindset with the ability to anticipate needs and problem-solve independently
• Team player with a collaborative and positive attitude
• Demonstrated professionalism and stability in previous positions