What are the responsibilities and job description for the Operations Administrative Assistant position at Modern Display Service Inc?
Ensign Wholesale Flower Market is seeking a high-level, detail-driven Operations Administrative Assistant to support the General Manager and Fresh Flower Buyer Manager.
This is not a basic admin role – this position is for someone who thrives in fast-paced environments, understands operations, and wants to grow with a wholesale business.
Key Responsibilities
- Assist with operational and administrative projects
- Maintain organized records and follow up on tasks
- Assist with purchase order entry and tracking
- Communicate with the flower buyer manager and farms/vendor/suppliers
- Coordinate inbound shipments and documentation (AWB, Vendors/Farm Invoices)
- Respond to emails and follow up with vendors
- Support seasonal planning (Valentine’s, Mother’s Day, Weddings, Peak seasons)
- Drive follow-through on key growth initiatives
Qualifications
- 2 years administrative or purchasing support experience
- Proficient in Microsoft Excel and organizational skills
- Detail-oriented and able to multitask
- Proactive problem solver with strong follow-through
- Experience in wholesale, floral, or distribution industry
- Understanding of inventory management and purchasing processes
- Ability to work in a fast-paced wholesale environment
Ideal Candidate Traits
- Calm under pressure
- Systems thinker
- Growth Mindset
- Loyal and team-oriented
Compensation:
• Hourly wage plus commission
• Pay based on flower knowledge and experience.
Benefits:
- Paid time off
- Medical Dental and Vision Insurance
- 401(k) plan