What are the responsibilities and job description for the Administrative Assistant (Operations Support) position at HK Tech?
Administrative Assistant (Operations Support)
We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations team. This full-time, on-site role (Monday–Friday, 8:00 AM to 4:00 PM) is based in Sandy, Utah. The Administrative Assistant is crucial in ensuring smooth day-to-day operations, providing administrative support across departments, and helping streamline workflows. The ideal candidate is proactive, resourceful, and capable of handling a variety of tasks with accuracy and professionalism.
Responsibilities
- Provide administrative support to the operations team, including scheduling, meeting coordination, and document preparation.
- Manage and maintain company records, databases, and filing systems (digital and physical).
- Assist with operational processes such as procurement, vendor management, and office supply inventory.
- Coordinate logistics for internal and external meetings, including travel arrangements and event planning.
- Prepare reports, presentations, and correspondence as requested.
- Monitor and respond to inquiries (phone, email, and in person) in a timely and professional manner.
- Support onboarding and offboarding processes for employees.
- Track and manage invoices, expense reports, and budget-related tasks.
- Assist in improving efficiency by identifying and implementing process improvements.
- Handle ad-hoc projects and administrative tasks to support the broader business as needed.
Qualifications
- Proven experience as an Administrative Assistant, Operations Assistant, or similar role.
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
- Ability to manage sensitive information with confidentiality.
- Strong problem-solving skills and ability to work independently as well as collaboratively.
Key Attributes
- Proactive: Anticipates needs and takes initiative without constant supervision.
- Detail-Oriented: Ensures accuracy in scheduling, reporting, and record-keeping.
- Flexible: Comfortable adapting to shifting priorities and fast-paced environments.
- Collaborative: Works well with cross-functional teams to achieve organizational goals.