What are the responsibilities and job description for the Executive Personal Assistant to Chief Executive Officer position at Mission Staffing?
Overview
A leading investment firm is seeking a highly experienced Executive / Personal Assistant to support its CEO in a true right-hand capacity. This is a critical, high-trust role that blends executive support with personal coordination, requiring sound judgment, discretion, and the ability to operate at pace in a demanding environment.
The position is based in New York City and requires five days per week in-office presence.
The Role
Working in a one-on-one partnership with the CEO, this individual will serve as a central point of coordination across both business and personal matters. The role requires constant prioritization, proactive problem-solving, and the ability to anticipate needs before they arise.
You will act as a gatekeeper and liaison to senior leadership and external stakeholders, ensuring seamless communication and execution across a wide range of responsibilities. This is a highly visible position that plays a key role in enabling the CEO to operate efficiently and effectively.
Key Responsibilities
- Manage a complex, ever-evolving calendar, ensuring alignment with business priorities and personal commitments
- Coordinate detailed domestic and international travel, including itineraries, logistics, and real-time adjustments
- Serve as a primary liaison between the CEO and internal/external stakeholders, including senior leadership
- Act as a strategic gatekeeper to the CEO’s time, balancing competing demands with sound judgment
- Partner closely with the CEO’s spouse on scheduling, events, and household-related matters
- Oversee and coordinate with household staff, vendors, and service providers to ensure smooth day-to-day operations
- Manage personal appointments, reservations, and special requests with discretion and efficiency
- Handle highly sensitive and confidential information across both business and personal matters
- Draft and manage correspondence, presentations, and briefing materials
- Track and drive follow-ups on key business and personal initiatives
- Anticipate needs, troubleshoot issues, and proactively implement solutions across all areas of responsibility
Profile
- 10 years of experience supporting senior executives, with significant exposure to both executive and personal support
- Experience working with high-net-worth individuals or principals with complex personal infrastructures
- Proven ability to manage high-volume, high-pressure workflows with precision and composure
- Exceptional organizational skills and meticulous attention to detail
- Strong written and verbal communication skills
- High level of emotional intelligence, discretion, and professional maturity
- Resourceful, proactive, and comfortable operating independently in a fluid environment
- Advanced proficiency in Microsoft Office Suite and related tools
Additional Details
- Location: New York City (5 days in-office)
- Compensation: $200,000 – $300,000 base, plus competitive benefits
Salary : $150,000 - $200,000