What are the responsibilities and job description for the Administrative Assistant – Legal & Compliance - Private Equity position at Mission Staffing?
About the Company
Our client is a leading global investment management firm with a long-standing track record in credit investing. The firm manages a diversified portfolio of investment strategies across private and public markets and is recognized for its collaborative culture, disciplined investment approach, and commitment to operational excellence.
About the Role
The Legal & Compliance team is seeking a highly organized Administrative Assistant to provide day-to-day support to attorneys and business professionals. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced, confidential environment.
Responsibilities
- Coordinate complex calendars, schedule meetings, and provide administrative support to members of the Legal & Compliance team.
- Manage incoming calls, correspondence, and both electronic and physical filing systems.
- Maintain databases, reports, and document management systems, ensuring information is accurate and up to date.
- Process legal invoices, coordinate approvals, and work closely with outside counsel and billing departments on payment matters.
- Track attorney licensing, continuing education requirements, and related compliance records.
- Arrange domestic and international travel, including detailed itineraries and logistics.
- Prepare and reconcile expense reports in a timely manner.
- Assist with planning and coordinating department meetings, events, and team activities.
- Provide reception coverage and general office support when needed.
Qualifications
- Minimum of 3 years of administrative support experience in a professional corporate environment; financial services or legal industry experience is preferred but not required.
- Bachelor's degree is preferred.
- Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Outstanding organizational skills with exceptional attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to prioritize competing demands, meet deadlines, and maintain strict confidentiality.
- Self-motivated, resourceful, and proactive, with a collaborative and service-oriented approach.
Pay range and compensation package
Base salary: $90,000–$110,000, depending on experience and qualifications.
- Overtime eligible
- Annual performance bonus
- Comprehensive benefits package.
Equal Opportunity Statement
We are committed to diversity and inclusivity in our hiring practices.
Salary : $90,000 - $110,000