What are the responsibilities and job description for the Executive Assistant - Greenwich, CT position at Mission Staffing?
Executive Assistant / Administrative Assistant
Location: Greenwich, CT
A leading alternative investment management firm is seeking an experienced and highly organized Executive Assistant to support a team of senior and mid-level professionals. This is a fast-paced, professional environment that values discretion, attention to detail, and strong communication skills.
About the Role:
The ideal candidate will be proactive, adaptable, and capable of managing multiple priorities with precision. You’ll play a key role in ensuring day-to-day operations run seamlessly — from managing complex calendars to coordinating travel and preparing meeting materials.
Key Responsibilities:
- Manage and organize complex calendars, schedule internal and external meetings, and resolve scheduling conflicts
- Handle incoming calls and correspondence with professionalism
- Coordinate domestic and international travel arrangements, including detailed itineraries
- Prepare and process monthly expense reports accurately and promptly
- Support meeting logistics, including conference room setup, catering, and materials preparation
- Assist with presentations, agendas, and documentation for internal and external meetings
- Maintain and update contact lists and files
- Manage sensitive and confidential information with discretion
- Prioritize and execute multiple projects and deadlines simultaneously
Qualifications:
- Bachelor’s Degree preferred
- 3 years of experience as an Executive or Administrative Assistant, ideally within a financial services
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time management skills
- Excellent written and verbal communication abilities
- Strong judgment, reliability, and professional demeanor
- Positive, team-oriented attitude and a strong sense of accountability
- Ability to thrive in a fast-paced, high-performance environment
Compensation & Benefits:
The firm offers a competitive compensation package and a comprehensive range of benefits designed to support employee health, well-being, and work-life balance. Perks include modern offices in prime locations, generous coverage across health and retirement plans, paid time off, select meal and wellness offerings, and seasonal flexibility.
