Administrative Assistant - Legal & Compliance

Administrative Assistant – Legal & Compliance

We are seeking a highly organized and proactive Administrative Assistant to support a fast-paced Legal and Compliance team at a leading investment firm. This role is ideal for someone who thrives in a detail-oriented environment, enjoys managing multiple priorities, and takes pride in being a reliable partner to a busy team.

Key Responsibilities

• Manage heavy calendars, phone coverage, and both electronic and physical filing
• Maintain databases, document management systems, and reporting tools
• Process legal invoices and manage approvals, working closely with external billing teams
• Track and update attorney bar registrations and compliance requirements
• Coordinate domestic and international travel, including detailed itineraries
• Prepare expense reports for the Legal and Compliance department
• Assist with planning and execution of team meetings and events
• Provide reception coverage and general office support as needed

Qualifications

• 2 years of administrative experience, ideally in a professional services or financial services environment
• Bachelor’s degree preferred
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Exceptional attention to detail, organization, and follow-through
• Excellent written and verbal communication skills
• Ability to manage deadlines, maintain processes, and handle sensitive information with discretion
• Professional, proactive, and team-oriented approach

Why This Role

You’ll join a collaborative, high-performing team that values integrity, teamwork, and operational excellence. This position offers meaningful exposure to legal and compliance functions within a dynamic investment environment and the opportunity to build long-term professional skills.