What are the responsibilities and job description for the 3+ year Executive Assistant - Private Equity position at Mission Staffing?
Executive Assistant – Private Equity - NYC
Compensation: $100,000–$140,000 base 15–30% bonus
Experience: 3 years
Schedule: 4–5 days on-site
Company Overview
Our client offers a collaborative, high-performance environment that values innovation, accountability, and partnership. They are seeking a driven Executive Assistant to provide high-level support to the C-suite and play a meaningful role in advancing strategic priorities.
Role Overview
This Executive Assistant will serve as a trusted partner to senior leadership, delivering seamless administrative support while operating as a proactive thought partner in a fast-paced private equity setting. The role involves managing complex schedules and travel, supporting ad hoc initiatives, and ensuring executives can remain focused on high-impact priorities. Success in this position requires discretion, anticipation of needs, and strong organizational judgment.
Key Responsibilities
Executive & Administrative Support
- Manage dynamic calendars, schedule meetings, and prioritize commitments to maximize executive efficiency
- Prepare and organize meeting materials, including agendas, presentations, and reports
- Screen and manage incoming communications, ensuring timely and appropriate follow-up
Travel & Expense Coordination
- Coordinate complex domestic and international travel, including flights, accommodations, and ground transportation
- Anticipate travel needs and oversee related documentation and expense tracking
Project & Operational Support
- Support ad hoc projects and firm initiatives, ensuring deadlines and objectives are met
- Conduct research and prepare briefing materials to inform executive decision-making
Stakeholder & Relationship Management
- Act as a key liaison between executives and internal/external stakeholders
- Facilitate cross-functional communication to support smooth day-to-day operations
Confidentiality & Professional Judgment
- Handle sensitive information with discretion and professionalism
- Exercise sound judgment while balancing competing priorities and shifting demands
Qualifications
- Bachelor’s degree or equivalent professional experience preferred
- 3 years of experience supporting C-suite or senior executives in a fast-paced environment
- Demonstrated expertise managing complex calendars and travel logistics
- Strong organizational, time-management, and multitasking skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with project management tools a plus
- Ability to work independently while collaborating effectively with a team
- High level of professionalism, integrity, and a proactive, solutions-oriented mindset
Salary : $100,000 - $140,000