2nd Executive Personal Assistant to CEO - Private Equity

Job Title: 2nd Executive Personal Assistant to CEO - Asset Management

Location: New York, NY

Position Type: Full-Time

Compensation: $150k-250k base bonus ( sign on bonus if necessary)

Work Schedule: 5x a week in-office

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to join our investment team. This role will primarily support the CEO, ensuring seamless administrative operations. You will work with the CEO's other EA as well. While this position offers leadership opportunities, its primary focus is on providing direct support to the CEO rather than managing large teams.

Key Responsibilities:

• ***Executive Support: Provide comprehensive administrative assistance to the CEO, including calendar management, travel coordination, and meeting scheduling.
• ***Personal Support: Facilitate communication with spouse discussing personal and business calendar alignment - multiple entities, creating agendas, doctor appt's, etc.
• ***Event Planning: Coordinate corporate events, offsites, and meetings with detailed attention to logistics.
• Team Coordination: Facilitate communication and alignment across departments, ensuring the CEO’s priorities are consistently supported.
• Meeting Preparation: Prepare meeting agendas, documents, and presentations; take detailed minutes and ensure follow-up on action items.
• Travel Management: Organize complex domestic and international travel arrangements, including flights, accommodations, and ground transport.
• Expense Management: Handle and process expense reports for the CEO, ensuring accuracy and adherence to company policies.
• Communication Management: Act as the primary point of contact for internal and external communications, ensuring timely and clear information flow.
• Ad-hoc Projects: Lead and execute special projects as assigned, demonstrating initiative and independent problem-solving.

Qualifications:

Experience:

• Proven experience as an Executive Assistant, ideally within financial services or a fast-paced corporate environment (7 years).
• Demonstrated ability to manage complex schedules and handle confidential information with discretion.

Skills:

• Exceptional organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Ability to thrive in a dynamic environment while managing multiple priorities.
• Personal Attributes:
• Highly discreet and able to maintain confidentiality.
• Proactive, with the ability to anticipate the needs of the CEO.
• Collaborative, with a positive and team-oriented mindset.

Working Conditions:

• Schedule: 5x a week in-office presence required.
• Environment: Fast-paced, office-based role within a dynamic team.
• Compensation: $150k-250k base bonus