Recruitment Coordinator

Job Summary

The Recruitment Coordinator supports executive and corporate recruiting efforts by managing interview logistics, coordinating candidate communications, and ensuring an exceptional candidate experience. This role serves as a key liaison between candidates, recruiters, hiring managers, and executives while maintaining efficient recruiting operations in a fast-paced environment.

Responsibilities

• Coordinate and schedule high-volume interviews across multiple time zones and stakeholders.
• Serve as the primary point of contact for candidates throughout the interview process.
• Provide timely interview communications, confirmations, and follow-ups.
• Partner with recruiters, hiring managers, and executives to manage scheduling priorities and resolve conflicts.
• Maintain accurate candidate records, interview calendars, and ATS/CRM data.
• Welcome onsite candidates and facilitate a positive interview experience.
• Support recruiting operations through reporting, document preparation, presentations, and process improvements.
• Assist with onboarding logistics and other administrative activities as needed.

Qualifications

• Bachelor's degree required & 1–3 years of experience in recruiting coordination, HR, administrative support, or a related field.
• High attention to detail and ability to manage confidential information professionally.
• Experience with ATS platforms such as Greenhouse, Lever, or Workday preferred.
• Experience supporting executive-level recruiting or executive search environments is a plus.
• Proficiency with Microsoft Office, including PowerPoint, Word, and Excel.