What are the responsibilities and job description for the Executive Assistant & Office Admin position at Maven Recruiting Group?
A well-funded, early-stage startup is developing advanced technology to drive innovation in a highly technical and research-intensive space. The team is composed of experienced scientists and engineers working on complex, next-generation solutions with real-world impact.
This is not a lifestyle role. It’s high-intensity, high-ownership, and mission-driven. The company is in a critical build phase, with significant milestones ahead as they work toward bringing their product to market.
Job Title: Executive Assistant to CEO & Office Admin
Location: Palo Alto, CA (Onsite)
Compensation: $120K - $150K base
Industry: Technology / Startup
About the Role:
This is a true right-hand position to the CEO & Founder - blending classic Executive Assistant responsibilities with hands-on office and operational ownership.
You’ll be stepping into a fast-moving, ambiguous environment where your scope will evolve alongside the company. When things are running smoothly, you’ll be the force behind it.
Responsibilities:
Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.
For Internal Use:
This is not a lifestyle role. It’s high-intensity, high-ownership, and mission-driven. The company is in a critical build phase, with significant milestones ahead as they work toward bringing their product to market.
Job Title: Executive Assistant to CEO & Office Admin
Location: Palo Alto, CA (Onsite)
Compensation: $120K - $150K base
Industry: Technology / Startup
About the Role:
This is a true right-hand position to the CEO & Founder - blending classic Executive Assistant responsibilities with hands-on office and operational ownership.
You’ll be stepping into a fast-moving, ambiguous environment where your scope will evolve alongside the company. When things are running smoothly, you’ll be the force behind it.
Responsibilities:
- High-touch executive support to the CEO (calendar, priorities, logistics, evolving inbox support)
- Acting as a central administrative hub for the company
- Office management for a growing, in-person team
- Supporting lab-related operational needs (light compliance coordination, facilities upkeep, vendor management)
- Ad hoc projects across operations, hiring coordination, and internal processes
- A strong, career EA who has supported a CEO or founder in a startup environment
- Direct, clear communicator who can work seamlessly with highly technical personalities
- Office management experience, ideally with exposure to compliance or regulated environments
- Someone fast, responsive, and comfortable operating with urgency and limited structure
- Thick-skinned, adaptable, and energized by intensity - not overwhelmed by it
Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.
For Internal Use:
Salary : $120,000 - $150,000