Law Office Manager

About the Role

We are seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our office and ensure a seamless, efficient work environment. This role is critical to maintaining our reputation for professionalism and client satisfaction. You will collaborate closely with our legal team, implement office policies, and support administrative functions that keep the office running smoothly.

Key Responsibilities

• General Office Support: Answer phones, copy/scan/fax documents, and provide administrative assistance.
• Meeting Preparation: Assist attorneys before meetings and debrief afterward.
• Supply Management: Order and maintain office supplies.
• Facilities Oversight: Maintain file room, storage areas, conference rooms, and kitchen.
• Document Management: File documents in client files (both paper and electronic).
• Correspondence Handling: Manage emails, paperwork, and other communications.
• Errands: Perform office-related errands such as trips to the post office or courthouse.
• Reception & Calendar Backup: Provide backup support for receptionist and calendar management duties.
• Visitor Assistance: Greet visitors and manage front desk operations.
• Confidentiality: Ensure sensitive information is handled securely and professionally.

Qualifications

• Previous experience in office management or administrative support (legal environment preferred).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency with office technology and basic software applications.
• Ability to maintain confidentiality and professionalism at all times.