What are the responsibilities and job description for the Communication Specialist II position at Mathys+Potestio / The Creative Party®?
Communications Specialist II (Contract)
Location: Charlotte, NC (On-site)
Duration: 3-Year Contract
Position Overview
Our client is seeking a Communications Specialist II to support executive communications, leadership engagement initiatives, and enterprise-wide events. This role partners closely with senior communications leaders to help develop messaging, coordinate leadership meetings, and support the successful execution of large-scale corporate events.
The ideal candidate combines strong writing and organizational skills with experience supporting executive communications, corporate events, and cross-functional stakeholder engagement. This position offers the opportunity to contribute to strategic communications initiatives while helping drive operational excellence across the organization.
Writing samples demonstrating executive-level communications capabilities are required for consideration.
Key Responsibilities
This role blends strategic communications, executive engagement, and operational coordination. While supporting corporate events is an important component of the position, the primary focus is communications strategy, leadership readiness, and ensuring consistent messaging across the organization. The successful candidate will work closely with communications leaders and cross-functional partners to support high-visibility initiatives that impact employees and stakeholders across the enterprise.
Equal Opportunity Statement
Mathys Potestio is an Equal Opportunity Employer and values a diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, veteran status, genetic information, marital status, citizenship status, or any other characteristic protected by applicable federal, state, or local law.
Location: Charlotte, NC (On-site)
Duration: 3-Year Contract
Position Overview
Our client is seeking a Communications Specialist II to support executive communications, leadership engagement initiatives, and enterprise-wide events. This role partners closely with senior communications leaders to help develop messaging, coordinate leadership meetings, and support the successful execution of large-scale corporate events.
The ideal candidate combines strong writing and organizational skills with experience supporting executive communications, corporate events, and cross-functional stakeholder engagement. This position offers the opportunity to contribute to strategic communications initiatives while helping drive operational excellence across the organization.
Writing samples demonstrating executive-level communications capabilities are required for consideration.
Key Responsibilities
- Develop and support leadership meeting and event materials, including agendas, presentations, briefing documents, talking points, and logistics communications.
- Assist with coordination and execution of executive leadership meetings and enterprise-wide events.
- Track project timelines, deliverables, and dependencies to ensure stakeholders are prepared and informed.
- Ensure strategic priorities and key messages are accurately reflected and consistently communicated across materials and events.
- Support alignment across communications teams by maintaining awareness of upcoming initiatives and messaging priorities.
- Coordinate with internal partners, including event services, technology teams, security, and other stakeholders, to support meeting and event execution.
- Maintain planning tools, content repositories, and project documentation.
- Assist with budget tracking, invoice processing, and expense reconciliation.
- Conduct research and compile background information to support communications strategy and messaging development.
- Support evaluation, testing, and implementation of AI-enabled tools and process improvement initiatives.
- Provide on-site and virtual event support as needed.
- Bachelor's degree in Communications, Business, Marketing, Public Relations, or a related field.
- 3–5 years of experience in communications, event coordination, project management, corporate operations, or a related discipline.
- Excellent writing, editing, and proofreading skills with experience creating executive-level communications.
- Experience supporting meetings, leadership forums, or large-scale corporate events.
- Strong organizational, project management, and time-management skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Teams, and Outlook.
- Ability to quickly learn new technologies and collaboration tools.
- Experience supporting executive leadership communications.
- Familiarity with content management, planning, or project-tracking platforms.
- Exposure to AI tools, automation initiatives, or process improvement programs.
- Experience with budgeting, invoice management, or administrative support functions.
- Exceptional attention to detail and commitment to quality.
- Strong interpersonal and communication skills.
- Professional presence with the ability to interact effectively with senior leaders.
- Adaptable and flexible in a changing business environment.
- Calm and solutions-oriented under pressure.
- Collaborative, team-focused mindset with a customer-service approach.
- High level of discretion and professionalism when handling sensitive information.
- Curious and proactive, with a continuous improvement mindset.
- Microsoft Office Suite (PowerPoint, Excel, Teams, Outlook)
- Collaboration and project management tools
- Content repository and planning platforms
- Interest in emerging technologies, AI tools, and workflow optimization
This role blends strategic communications, executive engagement, and operational coordination. While supporting corporate events is an important component of the position, the primary focus is communications strategy, leadership readiness, and ensuring consistent messaging across the organization. The successful candidate will work closely with communications leaders and cross-functional partners to support high-visibility initiatives that impact employees and stakeholders across the enterprise.
Equal Opportunity Statement
Mathys Potestio is an Equal Opportunity Employer and values a diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, veteran status, genetic information, marital status, citizenship status, or any other characteristic protected by applicable federal, state, or local law.