Financial & Marketing Operations Analyst

Financial & Marketing Operations Analyst (Project Management Focus)

Summary

We are seeking a detail-oriented and highly organized Financial & Marketing Operations Analyst to support marketing teams through financial planning, project management, and operational execution. This role will partner cross-functionally with Marketing, Finance, and Operations teams to manage budgets, track financial performance, and ensure smooth execution of artist and marketing initiatives.

Key Responsibilities

Financial Planning & Analysis

• Provide day-to-day financial support to Marketing teams, including budget tracking and reporting
• Partner with Accounting on monthly financial close activities
• Track, analyze, and report variances against budget and forecasts
• Assist in preparing quarterly forecasts and annual budgets in collaboration with senior leadership
• Maintain and monitor forecasting and planning systems (SAP/Uniport or similar)
• Conduct ad hoc financial analysis related to projects and initiatives
  
  

Marketing Budget & Project Management

• Manage the full lifecycle of marketing project administration
• Partner with leadership to establish, track, and optimize project budgets
• Monitor project spend by artist, vendor, and expense type, ensuring alignment with approved budgets
• Reallocate resources as needed in collaboration with stakeholders
• Prepare and present budget analyses and insights to senior management
• Track project timelines and ensure deliverables are met across teams
  
  

Vendor & Payment Operations

• Coordinate vendor setup and onboarding, ensuring proper documentation and compliance
• Manage purchase orders, requisitions, and invoice processing
• Partner with Finance and Legal to ensure approvals and compliance requirements are met
• Troubleshoot payment and vendor-related issues
• Maintain accurate records of invoices, approvals, and supporting documentation
  
  

Operational & Administrative Support

• Organize and document meetings, including marketing sessions and stakeholder updates
• Develop and maintain project documentation such as timelines, summaries, and reporting materials
• Support ad hoc marketing and accounting projects
• Assist with coordination of travel and logistics as needed
• Identify and implement process improvements to enhance operational efficiency
  
  

Project Management

• Provide regular project updates to stakeholders on progress, risks, and changes
• Monitor performance and recommend adjustments to improve outcomes
• Track KPIs and identify opportunities for process and performance improvements
  
  

Qualifications

Skills & Abilities

• Strong project management and organizational skills
• Proficiency in Excel, PowerPoint, and ERP systems (SAP/Uniport or similar)
• Ability to manage multiple priorities in a fast-paced environment
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Detail-oriented with a process-driven mindset
  
  

Experience

• 3–5 years of experience in finance, accounting, operations, or project management
• Experience supporting marketing or cross-functional teams preferred
• Entertainment or media industry experience is a plus
  
  

Additional Requirements

• This opportunity is located in Miami Beach, FL and requires on-site work
• The pay for this W-2 position ranges from $25.00 – $28.00 per hour
• This position may be eligible for benefits such as PTO, health insurance, and 401(k), depending on tenure and hours worked
  
  

Mathys Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.