What are the responsibilities and job description for the Administrative Assistant position at Magnify?
Administrative Specialist
Front Desk & Reception
- Serve as the primary point of contact for visitors, members, partners, and vendors.
- Greet guests professionally and manage the main phone line.
- Receive, log, and distribute mail, packages, and incoming checks.
- Maintain a clean, organized reception area and assist with visitor inquiries.
Executive Support
- Provide administrative support to the CEO and CFOO.
- Manage calendars, schedule meetings, and coordinate conference rooms, virtual meetings, and catering.
- Prepare meeting materials, organize documents, and assist with travel arrangements as needed.
Meeting & Event Coordination
- Coordinate internal meetings, board meetings, and staff events.
- Arrange room setup, catering, audiovisual equipment, parking, and attendee communications.
- Provide on-site event support, including guest registration, logistics, and post-event follow-up.
Administrative Support
- Assist with special projects and day-to-day administrative activities.
- Prepare correspondence, presentations, spreadsheets, and other business documents.
- Maintain electronic and paper filing systems.
- Monitor office supply inventory and coordinate purchasing as needed.
Salary : $22 - $25