What are the responsibilities and job description for the Executive Assistant position at Mack & Associates, Ltd.?
A prestigious, globally established organization based in Rosemont is looking to hire a highly professional Executive Assistant to support members of its C-Suite leadership team. This outstanding opportunity offers a salary range of $110,000–$140,000, commensurate with experience, along with the chance to partner directly with senior executives in a dynamic, fast-paced, and high-impact environment. In this role, you will serve as a key contributor to executive operations, ensuring priorities are effectively managed, initiatives are advanced, and day-to-day functions run seamlessly across a complex global organization, while also providing office management support as needed. The ideal candidate is highly proactive, exceptionally organized, and able to adapt quickly in a demanding environment while managing sensitive and confidential matters with professionalism and sound judgment. This position offers a comprehensive benefits package including, but not limited to, health insurance, generous PTO, and a 401(k) plan.
Responsibilities of the Executive Assistant:
- Provide comprehensive administrative support to multiple C-Suite executives
- Manage complex and ever-changing calendars, coordinating meetings, calls, and competing priorities
- Arrange domestic and international travel, including end-to-end itinerary planning and logistics coordination
- Prepare high-quality presentations, reports, and executive-level correspondence
- Serve as a primary liaison between executives, internal teams, and external stakeholders
- Safeguard confidential information with the highest level of discretion and professionalism
- Coordinate board meetings, leadership sessions, and organization-wide events
- Monitor key projects and ensure timely follow-through on strategic initiatives and deliverables
- Plan and execute quarterly board meetings, including scheduling, logistics, and catering coordination
- Support administrative operations for a small satellite office as needed
- Assist with special projects, research initiatives, and strategic priorities as assigned
Qualifications for the Executive Assistant:
- 3–4 years of Executive Assistant experience supporting senior leadership or C-Suite executives
- Bachelor’s degree preferred
- Exceptional organizational skills with the ability to manage multiple competing priorities
- Strong written and verbal communication abilities
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven experience managing complex calendars and coordinating executive travel
- Strong track record of handling confidential information with discretion and professionalism
- Highly detail-oriented with the ability to thrive in a fast-paced, evolving environment
- Proactive, resourceful, and strong problem-solving mindset with the ability to anticipate needs
P-4
Salary : $110,000 - $140,000