What are the responsibilities and job description for the Executive Assistant position at Mack & Associates, Ltd.?
A finance company in Chicago is seeking an Executive Assistant to join their team. This Executive Assistant position offers a competitive salary of $60,000 – $70,000 and follows a highly desirable schedule of 7:30 AM – 4:30 PM. This is an engaging, medium-paced role ideal for someone who is highly professional, detail-oriented, and able to work independently while staying on top of daily responsibilities. This individual will play a key role in supporting both administrative and front office functions to ensure smooth and efficient day-to-day operations. Mack & Associates offers benefits including medical, PTO and 401k.
Responsibilities of the Executive Assistant:
- Manage front desk operations, including greeting guests and handling incoming calls with a high level of professionalism
- Coordinate heavy scheduling and calendar management using Microsoft Outlook
- Provide administrative support to team members, including document preparation and data entry
- Handle incoming and outgoing mail, packages, and office correspondence
- Maintain office organization, supplies, and general upkeep of common areas
- Assist with meeting coordination, including preparing materials and setting up conference rooms
- Support internal processes and assist with ad-hoc administrative tasks as needed
- Serve as a reliable point of contact for office-related needs and ensure a positive office environment
Qualifications of the Executive Assistant:
- Prior administrative or office support experience required
- Minimum of 2–3 years of relevant experience required
- Experience in a financial firm is preferred but not required
- Strong Microsoft Office skills, particularly Outlook for scheduling
- Highly professional demeanor with excellent communication skills
- Ability to work independently and take initiative without constant direction
- Strong organizational skills and attention to detail
- Comfortable managing multiple tasks in a medium-paced environment
- Reliable, proactive, and able to anticipate needs and follow through
- Experience booking international travel preferred but not required
- Microsoft certifications a plus
B-2
Salary : $60,000 - $70,000