What are the responsibilities and job description for the Accounts Payable Specialist position at London Approach?
Accounts Payable Specialist – Temp to Hire
Location: Vineland, NJ (100% Onsite)
Compensation & Details
- Temp-to-Hire with strong intention to convert permanent within a few months
- Perm Salary Range: $55,000–$65,000 (flexible if needed)
- Pay Rate: $26–$31/hr
- Vaccination Requirement: None
- Hours: 8:00 AM–4:30 PM, 30-minute lunch
- Start Date: ASAP
Team Structure
Finance Department of 7:
CFO, VP Finance, Controller, Assistant Controller, 2 Staff Accountants, 1 AR Specialist
Role reports to the Controller and Assistant Controller.
Reason for Opening
Backfill due to growth.
Ideal Candidate Experience
- Associate’s or Bachelor’s degree preferred (open to training the right person)
- 1 year of dedicated AP experience
- Experience with Dynamics NAV / Business Central is a strong plus
- Hands-on experience with:
- Invoice processing
- Check runs
- ACH and wire payments
- Vendor management and documentation
- Reconciliations
- 1099 preparation
- Someone curious, self-sufficient, and eager to learn
- Comfortable offering ideas to streamline AP processes
Interview Process
- Virtual interview
- Onsite interview with Controller and Assistant Controller
Interview Prep Tip:
They want someone proactive, independent, and comfortable working without micromanagement.
Job Description – Accounts Payable Specialist
Overview
The Accounts Payable Specialist is responsible for accurate invoice processing, documentation management, and supporting month-end close. This role requires foundational accounting knowledge and strong attention to detail to maintain accurate financial records and support a smooth payables workflow.
Key Responsibilities
- Enter and process vendor invoices in Microsoft Dynamics NAV / Business Central
- Review invoices for accuracy, match to purchase orders/receipts, resolve discrepancies
- Apply correct GL account classifications using the company chart of accounts
- Prepare weekly payments (checks, ACH, wires) following internal controls
- Maintain organized vendor files (digital and physical) for audit readiness
- Reconcile vendor statements and resolve missing invoices or overpayments
- Support month-end close by preparing reports and ensuring timely AP entries
- Identify unbilled liabilities and assist with accruals
- Maintain prepaid schedules, recurring payments, and fixed payment tracking
- Maintain Fixed Asset register, record depreciation, and prepare rollforward schedules
- Ensure all vendor W-9s are collected and maintained
- Prepare and submit annual 1099 filings
- Assist with internal/external audits and provide historical AP documentation
- Occasional office errands (post office, bank, etc.) as needed
Qualifications
- Bachelor’s degree in Accounting/Finance preferred (Associate’s accepted with experience)
- 3–4 years accounting experience, AP-focused
- Strong understanding of GAAP and general ledger principles
- Experience with Dynamics NAV / Business Central or similar ERP system preferred
- Strong Microsoft Excel skills (VLOOKUP, PivotTables, formulas)
- Ability to work independently, prioritize tasks, and meet deadlines
Salary : $26 - $31
