Litigation Secretary

Position: Litigation Secretary

Location: San Jose, CA

Practice Area: Employment Litigation

Work Schedule: 37.5-hour work week

Work Arrangement: Hybrid (on-site 2 days per week after 90 days)

Overview:

We are seeking an experienced Litigation Secretary to support a busy Employment Litigation desk in our San Jose office. This role provides direct support to four attorneys and requires strong organizational skills, attention to detail, and familiarity with employment litigation procedures. After an initial 90-day period, the position will transition to a hybrid schedule with two days on-site per week.

Key Responsibilities:

• Provide comprehensive litigation support to four employment litigation attorneys
• Prepare, revise, and proofread pleadings, motions, discovery, correspondence, and legal memoranda
• File documents with state and federal courts, including e-filing and service of process
• Manage attorney calendars, deadlines, and court dates; monitor litigation deadlines and ticklers
• Coordinate depositions, mediations, hearings, and trials
• Handle client communications and maintain professional correspondence
• Maintain and organize electronic and physical case files
• Assist with billing, time entry, and expense reports as needed
• Perform general administrative and clerical duties in support of the litigation team

Qualifications:

• Prior experience as a litigation secretary, preferably in employment law
• Knowledge of California and federal court rules and procedures
• Proficiency in Microsoft Office (Word, Outlook, Excel); experience with legal document management systems preferred
• Strong proofreading, formatting, and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication and interpersonal skills

Work Schedule & Benefits:

• 37.5-hour work week
• Hybrid work schedule after 90 days (2 days on-site, 3 days remote)
• Competitive compensation and benefits package (details to be provided)

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Featured benefits

• Medical insurance
• Vision insurance
• Dental insurance
• 401(k)
• Paid maternity leave
• Commuter benefits
• Disability insurance