Front Desk Administrator

Front Desk Administrator

The Front Desk Administrator is responsible for providing exceptional customer service at the front desk while supporting property management operations and assisting with accounts payable tasks. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial property environment. This position is temp to hire and will pay between $20 and $22/hr.

Responsibilities

• Greet and assist tenants, visitors, and vendors in a professional and courteous manner.
• Answer and direct phone calls, respond to emails, and manage general inquiries.
• Maintain a clean and organized reception area.
• Coordinate scheduling for conference rooms and building amenities.
• Assist property management team with administrative tasks, including preparing correspondence, filing documents, and updating tenant records.
• Process work orders and track maintenance requests to ensure timely completion.
• Support accounts payable by coding invoices, verifying charges, and submitting for approval.
• Monitor and order office supplies as needed.
• Assist with tenant communications, including notices and newsletters.
• Maintain confidentiality of tenant and company information.

Qualifications

• High school diploma or equivalent; associate degree or higher preferred.
• Previous experience in property management, office administration, or customer service.
• Prior experience in accounts payable is highly preferred.
• Proficiency in Microsoft Office Suite and property management software (Yardi, MRI, or similar preferred).
• Strong communication and interpersonal skills.
• Ability to prioritize tasks and work independently.
• Basic understanding of accounts payable processes.

If you are interested in learning more, please apply now.