Administrative Operations Manager

We are seeking a highly organized and polished Administrative Operations / Project Manager to join a dynamic team in Bethesda, MD. This unique position combines project coordination, office management, and executive-level administrative support.

Key Responsibilities

Project Management

• Apply basic project management principles to monitor company projects and ventures.
• Prepare, maintain, and report project information for affiliated entities.
• Coordinate contribution requests and maintain contribution databases.

Administrative Support

• Serve as backup for the Executive Administrator supporting the CEO & Chairman.
• Manage inbox/outbox, phone calls, and document flow for senior leadership.
• Prepare draft correspondence, scan/copy/fax documents, and maintain filing systems.
• Provide support for special assignments and assist other team members when required.

Office Management

• Order and maintain office supplies.
• Ensure reception coverage and smooth office operations.

Qualifications

• Experience: 4–7 years of administrative support, with strong "C" level Executive Assistant experience.
• Skills:
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and interpersonal tact.
• Personality Fit: Self-starter, polished, adaptable, and comfortable supporting C-suite executives.