Admin Assistant (Orange County)

LHH is actively seeking an Administrative Assistant for one of our top clients in Orange County! This role will help support their Tax Department. This is a long term contract to perm opportunity with our client and will report onsite to their office in Costa Mesa.

Job Summary:
We are seeking a detail-oriented and proactive Administrative Support Specialist to provide high-quality support across multiple departments. This role is essential in ensuring smooth day-to-day operations, supporting leadership, and maintaining efficient administrative processes.

Key Responsibilities:

• Provide administrative support across departments by completing standardized tasks using firm systems, tools, and software
• Manage and respond to centralized administrative support tickets
• Support additional administrative teams, offices, or national/market teams as needed, including assisting with e-filing for the national tax administration team
• Coordinate and support large-scale meetings, conferences, and events, including scheduling with senior leaders, managing calendars, reserving meeting spaces, and overseeing catering and logistics
• Assist the Office Administrator with vendor invoice coding and approvals; accurately process client invoices based on management input
• Support onboarding and offboarding activities for employees
• Prepare and submit expense reports through designated systems
• Collaborate with management to onboard new clients, maintain client records, and support billing and ad hoc administrative requests
• Produce a variety of professional documents, including correspondence, presentations, reports, and confidential materials
• Provide tax-related administrative support on a seasonal or as-needed basis
• Perform additional duties as assigned

Qualifications:

Education:

• High School Diploma, GED, or equivalent (required)
• Bachelor's degree (preferred)

Experience:

• Minimum of 3 years of administrative experience (required)
• Experience in a professional services firm (preferred)

Technical Skills:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with ERP systems (preferred)
• Familiarity with PeopleSoft or similar databases (preferred)

Key Skills & Competencies:

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Exceptional attention to detail and accuracy
• Excellent written and verbal communication skills, with strong grammar and professionalism when interacting with senior leadership and clients
• High level of discretion and ability to handle confidential information
• Strong customer service mindset with professionalism, diplomacy, and sound judgment
• Ability to collaborate effectively across all levels of the organization and with external stakeholders
• Proactive approach to improving processes and increasing efficiency
• Team-oriented attitude with a willingness to support others as needed

Requirements:
All candidates must have:

• At least 3 years of prior administrative experience
• A high school diploma (or equivalent)
• Advanced proficiency in Microsoft Office Suite

Pay Details: $30.00 to $33.65 per hour

Search managed by: Kaitlynne Hope

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.