Industry Registration Administrative Assistant

Industry Registration Administrative Assistant
A nonprofit organization located in Bay Ho, San Diego is seeking a detail-oriented and organized Industry Registration Administrative Assistant to support daily administrative operations and registration processes. This position is ideal for someone who enjoys working in a fast-paced environment, providing excellent customer service, and maintaining accurate records. The ideal candidate is professional, dependable, and able to communicate effectively with internal staff, industry partners, and community members.

Job Duties:

• Process and maintain industry registration applications and records
• Respond to phone calls, emails, and general inquiries in a professional manner
• Verify documents and ensure accuracy of submitted information
• Schedule appointments, meetings, and follow-up communications
• Enter and update data within internal databases and tracking systems
• Prepare correspondence, reports, and administrative documents
• Assist with filing, scanning, and organizing confidential records
• Support onboarding and registration coordination activities
• Collaborate with team members to ensure deadlines are met
• Provide general administrative support to management and staff

Qualifications:

• Previous administrative or clerical experience preferred
• Strong computer skills including Microsoft Office and data entry
• Excellent communication and organizational skills
• Ability to multitask and maintain attention to detail
• Experience working in a nonprofit environment is a plus

Position Details:

• Contract to hire role
• Located onsite in Bay Ho, San Diego
• Full-time hours, Monday through Friday, occasional overtime
• 9:00am-5:30pm PST
• Compensation: $22.90 per hour

This is an excellent opportunity for a motivated professional seeking growth within a supportive team environment.

Pay Details: $22.90 per hour

Search managed by: Ciara Norton

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.