Admin Assistant

We are looking for an Administrative Assistant to join our team in Irvine, CA. This contract position is ideal for someone who excels in organizational tasks and thrives in a fast-paced environment, particularly within the healthcare or clinical trial sector. Your role will involve supporting day-to-day administrative operations and ensuring efficiency in document management and scheduling.

Responsibilities:

• Coordinate and manage schedules to ensure timely appointments and meetings.

• Support clinical trial operations by maintaining accurate documentation and records.

• Scan and organize documents efficiently to maintain a well-structured filing system.

• Utilize electronic medical records (EMR) systems to update and retrieve patient information.

• Provide general administrative support to ensure seamless daily operations.

• Communicate effectively with team members to address scheduling or documentation needs.

• Ensure compliance with organizational policies and procedures during administrative tasks.

• Prepare and distribute correspondence, reports, and other documentation as needed.

• Assist in maintaining an organized and efficient workspace.

• Proven experience in administrative roles, preferably within healthcare or clinical trials.
• Strong skills in scheduling and calendar management.
• Familiarity with clinical trial operations and documentation processes.
• Proficiency in scanning and organizing documents for efficient record-keeping.
• Hands-on experience with electronic medical records (EMR) systems.
• Excellent organizational and multitasking abilities.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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